February 4, 2022 Meeting

Indianola Port District

Special Port Commission Meeting#

Board of Commissioners#

Meeting Minutes of the Indianola Port District Board of Port Commissioners, Friday, February 4, 2022 at 2:00 PM, Indianola Clubhouse 18976 Indianola Road NE, Indianola, WA 98342 and Head of Dock

Commissioners in Attendance: Jeff Henderson, Gary Walker, Eric Cookson Recording Secretary: Jeff Henderson and Gary Walker Guests:

• Frank Ford, Trowbridge Construction Representative
• Terry Reckord

Call to Order#

Commissioner Henderson called the meeting to order at 2:01 PM.

Commissioner Comments#

Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. None

Consent Agenda Items#

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by a Commission member or by Citizen Request.

This special meeting was called to go over the construction bid requirements for the head of the dock improvement.

• It was agreed that the project would commence March 1 or March 8, 2022.
• The contractor was asked to provide to the Port:
  • Certificate of Insurance
  • Schedule of Values
  • Supplier List
• The contractor was notified that the existing planter would be emptied of any plants before construction begins. Jeff will contact the Garden Club.
• Terry informed the contractor about the 85’ limit from the mean high tide for the work area.
• The boundaries of the street right-of-way were noted to the contractor.
• Work hours were determined to be between 8:00 AM and 6:00 PM, Monday–Friday.
• A work progress meeting will be held with the Port representative and the contractor on Mondays at 9:00 AM at the site.
• Any substitution of materials must be approved by the Port, with samples provided by the contractor.
• Terry provided the contractor with the name of a local testing lab for any tests required in the project.
• MLA will be the structural observer for inspections.
• A structural engineer from MLA will be on call if needed.
• Electricity and water will be provided by the Port with the help of local neighbors.

Old Business Items#

None

New Business Items#

None

Open to Public Comment#

Commissioners Comments#

None

Executive Session#

None

Adjournment#

Commissioner Walker moved to adjourn the meeting at 3:05 PM. Seconded by Commissioner Cookson, passed unanimously.

Signatures:

Commissioner, Jeff Henderson

Commissioner, Eric Cookson

Commissioner, Gary Walker

Recording Secretary, Gary Walker

In accordance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Port of Indianola at (360) 779-8229. Notification 8 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.