October 18, 2016 Meeting

Indianola Port District

Port Commission Meeting#

Board of Commissioners#

Meeting Minutes of the Indianola Port District Board of Port Commissioners Tuesday, October 18, 2016 – 7:00 PM Indianola Clubhouse, 20446 Indianola Road NE, Indianola, WA 98342

Commissioners in attendance: Jeff Henderson, Eric Cookson, John Lane Port Auditor: Susan Henry Recording Secretary: Jayne Larson

Call to Order#

Commissioner Henderson called the meeting to order at 7:04 PM.

Commissioner Comments#

Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. None.

Consent Agenda Items#

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered routine, and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by a Commission member or by Citizen Request.

• Meeting Minutes of the September 22, 2016 regular meeting – Commissioner Cookson moved to accept the minutes as submitted. Second by Commissioner Lane, passed unanimously.
• Accounting Summary Report by Port Auditor Susan Henry:
  • Net General Fund balance not including project fund is $72,631.00.
  • Project Fund Balance is $3,364.89 (does not include a recent donation).
  • Auditor Henry reported that the bond debt payment will transfer in November after real estate tax funds have been received.

Payables for October 18, 2016:

• Warrants totaling $683.56, including bank fees, electric expense, reimbursement for moving the ramp, and Sound Publishing expense for legal notice.
• Commissioner Henderson moved to accept vouchers as presented. Seconded by Commissioner Cookson, passed unanimously.

Old Business Items#

None.

New Business Items#

2017 Budget – Commissioner Henderson#

1. Resolution 2016-02: Port of Indianola Commissioners met and considered the 2017 Budget and resolved that an increase in the regular property tax levy be collected in the 2017 tax year. Increase amount is 0.711% from the previous year.

   • Commissioner Cookson moved to accept Resolution 2016-02 as written. Seconded by Commissioner Lane, passed unanimously.

2. Certification of Levy by Port Auditor Susan Henry completed.

3. Resolution 2016-03: Adoption of 2017 Budget.

   • Commissioner Cookson moved to accept Resolution 2016-03 and adopt the proposed budget for fiscal year 2017. Seconded by Commissioner Lane, passed unanimously.

Grant Update – Commissioner Cookson#

• There were 23 requests for grant funding that passed through the application process.
• The Port of Indianola was ranked at the end. Historically, funding does not meet all requests.
• State Legislators will decide funding in 2017.

Dock Maintenance#

• Commissioners noted and thanked Bob Kinnard for replacing the photo sensor in one of the dock lights.

Next Port Commissioners Meeting#

• Scheduled for December 20, 2016.

Open to Public Comment#

• Sarah Runnels noted that recent rain storms have caused some erosion around the steps under the dock and showed the Commissioners photos.

Commissioners Comments#

None.

Executive Session#

None.

Adjournment#

Commissioner Henderson moved to adjourn the meeting at 7:41 PM. Seconded by Commissioner Cookson, passed unanimously.

Signatures

Commissioner, Jeff Henderson

Commissioner, Eric Cookson

Commissioner, John Lane

Recording Secretary, Jayne Larson

In accordance with the American with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.