September 15, 2015 Meeting

Indianola Port District

Port Commission Meeting#

Board of Commissioners#

Meeting Minutes of the Indianola Port District Board of Port Commissioners Tuesday, September 15, 2015 – 7:00 PM Indianola Clubhouse, 20446 Indianola Road NE, Indianola, WA 98342

Commissioners in attendance: Jeff Henderson, Eric Cookson, John Lane Port Auditor: Susan Henry Recording Secretary: Jayne Larson

Call to Order#

Commissioner Henderson called the meeting to order at 7:00 PM.

Commissioner Comments#

Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. None

Consent Agenda Items#

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered routine, and will be enacted by one motion of the Commission with no separate discussion. Items may be removed for separate discussion by a Commission member or by citizen request.

• Meeting Minutes:
  • August 11, 2015 – Commissioner Henderson moved to accept the minutes as submitted. Seconded by Commissioner Cookson, passed unanimously.
• Accounting Summary Report:
  • Net General Fund balance after warrants: $69,133.57
  • Project Fund Balance: $2,217.78
• Payables:
  • Warrants totaling $3,400.00, including K & L Gates fee for Phase II bond and $500.00 to IBIC for dumpster share. Approved unanimously.

Old Business Items#

None

New Business Items#

Phase II Update#

• Quigg Bros. plans to start work on October 1, 2015, estimated completion in two weeks.

Replacement Swim Float Ramp#

• Mantle Industries provided a preliminary estimate of $7,700.
• Ramp to be longer for safer transition to dock.
• Commissioners approved a Not-To-Exceed $10,000.00 cost for design, welding, and galvanizing. Most of the cost deferred until May 2016. Motion passed unanimously.

Navigation Lighting#

• Need tamper-proof lighting for end of dock.
• Commissioner Cookson to investigate sources and arrange connection.

Rail and Stair Tread Replacement#

• Plans in progress; tentative volunteer work party on September 26, 2015.
• Railing replacement likely next spring.
• Boards to be milled in advance for potential Phase II damage.

Conceptual Head of Dock Designs#

• Preliminary options presented by Commissioner Cookson:
  1. No changes
  2. Minimal changes, including ADA compliant ramp
  3. Widening the head of the dock
• Community review planned for early 2016.
• Grant application deadline: May 2016 for 2017 funding.
• Work over land only (pilings 1–4) for simpler permitting.

2016 Preliminary Budget#

• Reviewed preliminary vs. final 2015 budget.
• Expenditures increased for maintenance/repair and potential levy lift; decreases in legal, engineering, and permits.
• Office expenses may require updates due to document retention requirements.
• Consideration for safe deposit box for critical legal and historic documents.
• Final tax assessment available in October to finalize budget; publication and vote in next meeting.

Next Meeting#

Tuesday, October 20, 2015 – Indianola Clubhouse, 7:00 PM

Open to Public Comment#

• Kathy Caldwell expressed community concerns about July 4, 2015 fireworks and requested Port participation in an IBIC committee. Commissioner Lane will represent the Port.
• Discussion of 100-year anniversary in 2016; Susan Hancock leading book and community celebration efforts.

Commissioners Comments#

None

Executive Session#

None

Adjournment#

Commissioner Lane moved to adjourn at 7:47 PM. Seconded by Commissioner Cookson, passed unanimously.

Signatures

Commissioner, Jeff Henderson

Commissioner, Eric Cookson

Commissioner, John Lane

Recording Secretary, Jayne Larson

In accordance with the American with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.