March 17, 2015 Meeting

Indianola Port District

Port Commission Meeting#

Board of Commissioners#

Meeting Minutes of the Indianola Port District Board of Port Commissioners Tuesday, March 17, 2015 – 7:00 PM Indianola Clubhouse, 20446 Indianola Road NE, Indianola, WA 98342

Commissioners in attendance: Jeff Henderson, John Lane Commissioner Absent: Eric Cookson Port Auditor: Susan Henry Recording Secretary: Jayne Larson

Call to Order#

Commissioner Henderson called the meeting to order at 7:04 PM.

Commissioner Comments#

Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. None

Consent Agenda Items#

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered routine, and will be enacted by one motion of the Commission with no separate discussion. Items may be removed for separate discussion by a Commission member or by citizen request.

• Meeting Minutes: February 17, 2015 – Commissioner Lane moved to accept the minutes as submitted. Seconded by Commissioner Henderson, passed unanimously.
• Accounting Summary Report:
  • Plankholder donations to date: almost $9,000 (some donations not yet reflected in report)
  • Net General Fund balance as of February 28, 2015, after warrants: $78,283.25
• Payables: Warrants totaling $2,043.56, including Smyth invoice for planks and $315 Quantum invoice for end-of-dock design/drawings. Commissioner Lane moved to approve, seconded by Commissioner Henderson, passed unanimously.

Old Business Items#

None.

New Business Items#

Phase II Dock Project#

• Commissioner Henderson reviewed current status.
• Lisa Fitch reported paperwork nearly identical to previous year; bent #9 added. Documents ready for submission.
• Emergency ladder added to contract; Quigg Brothers provided $1,000 cost add-on.
• Contract under $300,000, so no bid required; new contract issued to Quigg Brothers based on technical knowledge, past performance, and prior Phase I bid.
• Courtesy letter to Suquamish Tribe recommended, highlighting dock benefits; potential funding source.

Comprehensive Plan Adoption#

• Resolution 2015-02: Corrects dates in prior resolution.
• Commissioner Lane moved to adopt Resolution 2015-02 effective March 17, 2015. Seconded by Commissioner Henderson, passed unanimously.

Phase II Financing#

• Commissioner Lane reports loan paperwork in progress with Cashmere Valley Bank; Kitsap County on board.
• Requested loan amount: $237,000, funding schedule targeted for September 2015.

Deck Board Replacement#

• Volunteers scheduled to replace old deck planks Sunday, March 22, 2015 at 9:00 AM, weather permitting.
• Volunteers have signed paperwork; Smyth Lumber to deliver 640 planks to dock Sunday.

Next Meeting#

Tuesday, April 21, 2015 – Indianola Clubhouse, 7:00 PM

Open to Public Comment#

• Question raised about boats under dock. Suggestion: notice in the Breeze and local paper that boats will be removed and sold for funds if not removed this summer. Some boats have been removed; some remain in unauthorized space.

Commissioners Comments#

None

Executive Session#

None

Adjournment#

Commissioner Lane moved to adjourn at 7:43 PM. Seconded by Commissioner Henderson, passed unanimously.

Signatures

Commissioner, Jeff Henderson

Commissioner, Eric Cookson

Commissioner, John Lane

Recording Secretary, Jayne Larson

In accordance with the American with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.