June 16, 2015 Meeting

Indianola Port District

Port Commission Meeting#

Board of Commissioners#

Meeting Minutes of the Indianola Port District Board of Port Commissioners Tuesday, June 16, 2015 – 7:00 PM Indianola Clubhouse, 20446 Indianola Road NE, Indianola, WA 98342

Commissioners in attendance: Jeff Henderson, John Lane Commissioner Absent: Eric Cookson Port Auditor: Susan Henry Recording Secretary: Jayne Larson

Call to Order#

Commissioner Henderson called the meeting to order at 7:05 PM.

Commissioner Comments#

Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. None

Consent Agenda Items#

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered routine, and will be enacted by one motion of the Commission with no separate discussion. Items may be removed for separate discussion by a Commission member or by citizen request.

• Meeting Minutes: May 19, 2015 – Commissioner Lane moved to accept the minutes as submitted. Seconded by Commissioner Henderson, passed unanimously.
• Accounting Summary Report: Net General Fund balance after warrants: $86,471.57. Project Fund Balance: $3,576.52.
• Payables: Warrants for dock materials, permits, float mobilization, and wood from Smyth Mill. Total: $1,597.09. Approved unanimously.
• Auditor Henry noted extra effort preparing the annual report due to the general obligation bond. Commissioner Henderson moved to reimburse 10 hours at $25/hour for her efforts. Seconded by Commissioner Lane, passed unanimously.
• Donation: Bill Sibbitt contributed two large logs for new railings, estimated value $1,500. Auditor Henry to issue acknowledgement.

Old Business Items#

None

New Business Items#

Volunteer Acknowledgment#

• Resolution 2015-05: Acknowledging volunteers for dock deck board replacement. Commissioner Lane moved to accept (as amended). Seconded by Commissioner Henderson, passed unanimously.

Phase II Funding#

• Cashmere Valley Bank Term Sheet: Commissioner Lane reviewed status; final date not yet set. Bank coordinating with K & L Gates. 2014 financial info required. Discussion of timing for signing at July 21, 2015 meeting.

Permit Update#

• Commissioner Henderson reports Lisa Fitch and Connie Reckord are nearly finished with Phase II permits. Henderson will submit permit and pay fee (reimbursed).

Deck Boards / Rail Caps#

• Deck board replacement complete; rail caps next. Commissioner Lane evaluating design and materials. Volunteer celebration/potluck being planned.

Dock Overgrowth Cleanup#

• Quotes received from Yardvark and Scott’s Landscaping. Commissioners accepted Yardvark quote. Approved unanimously.

Aluminum Gangway#

• Commissioner Henderson to get quote for new gangway to the float; ideal timing during Phase II dock work.

Next Meeting#

Tuesday, July 21, 2015 – Indianola Clubhouse, 7:00 PM

Open to Public Comment#

None

Commissioners Comments#

• Commissioner Lane noted the plank replacement effort has been “amazing” with positive feedback from volunteers and the community.

Executive Session#

None

Adjournment#

Commissioner Henderson moved to adjourn at 8:23 PM. Seconded by Commissioner Lane, passed unanimously.

Signatures

Commissioner, Jeff Henderson

Commissioner, Eric Cookson

Commissioner, John Lane

In accordance with the American with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.