July 2, 2015 Meeting

Indianola Port District

Port Commission Meeting#

Board of Commissioners#

Meeting Minutes of the Indianola Port District Board of Port Commissioners Tuesday, February 17, 2015 – 7:00 PM Indianola Clubhouse, 20446 Indianola Road NE, Indianola, WA 98342

Commissioners in attendance: Jeff Henderson, John Lane, Eric Cookson Commissioner Absent: None Port Auditor: Susan Henry Recording Secretary: Connie Reckord

Call to Order#

Commissioner Henderson called the meeting to order at 7:00 PM.

Commissioner Comments#

Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. None

Consent Agenda Items#

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered routine, and will be enacted by one motion of the Commission with no separate discussion. Items may be removed for separate discussion by a Commission member or by citizen request.

• Meeting Minutes: January 27, 2015 – Commissioner Lane moved to accept the minutes as submitted. Seconded by Commissioner Cookson, passed unanimously.
• Accounting Summary Report:
  • POI balance as of January 31, 2015: $82,320.62
  • Plankholder donations to date: approximately $7,000
  • Deck board expenses: approximately $3,600
• Payables: Warrants totaling $1,984.20. Commissioner Henderson moved to approve warrants as submitted. Seconded by Commissioner Lane, passed unanimously.

Old Business Items#

None.

New Business Items#

Phase II Dock Project#

• Next phase of piling and pile cap replacement includes bents 56, 57, 58.
• Removal of 22 existing creosote pilings to be replaced with 9 steel pilings and pile caps. Bents 5 and 6 to be replaced.
• Remaining pilings (maximum 20) determined based on 2013 pile sounding and engineering evaluations. Les Fitch to identify remaining bents.
• Replacement of the ladder at the end of the dock added to Phase II scope.
• Quigg Brothers quote for Phase II: $235,000
• Anticipated work window: mid-September 2015 (2–3 weeks)

Bond Financing:

• Commissioner Lane discussed refinancing existing General Obligation Bond to maintain $38,000 annual payment, extend maturity to June 2031, and no pre-payment penalties.

Project Timing:

• Considered grant funding options and timeline for Phase II completion. Decision made to proceed immediately.

Motion: Commissioner Lane moved to proceed immediately with Phase II project. Seconded by Commissioner Cookson, passed unanimously.

• Long-term dock repair: 20-pile replacement limit per year, sequence determined by engineering reports and 2013 pile sounding data.
• Anticipated new/revised SEPA checklist from Kitsap County.
• Engineering plans from Quantum Engineering for dock end presented.
• Deck replacement based on evaluation of existing boards; no expansion of footprint.
• Volunteers will assist with deck replacement, signing L&I waivers. Deck stringers and railing fasteners to be inspected.
• Commissioner Henderson to update Small Works Roster on Port website.

Revised Comprehensive Plan#

• Adoption of revised plan requires re-running public notice due to rescheduled January meeting.
• Adoption anticipated via Resolution at March 17, 2015 meeting.
• Matt McGinnis to remove existing plan from website after adoption.

Head of Dock Considerations#

• Terry Reckord presented images and options from simple replacement with ADA/access improvements to major renovation and deck expansion.
• Potential for grant and parks funding; public input required.
• Exact Port property boundaries need determination.

Open to Public Comment#

None

Commissioners Comments#

None

Executive Session#

None

Adjournment#

Commissioner Cookson moved to adjourn at 8:18 PM. Seconded by Commissioner Lane, passed unanimously.

Signatures

Commissioner, Jeff Henderson

Commissioner, Eric Cookson

Commissioner, John Lane

Recording Secretary, Connie Reckord

In accordance with the American with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.