April 21, 2015 Meeting

Indianola Port District

Port Commission Meeting#

Board of Commissioners#

Meeting Minutes of the Indianola Port District Board of Port Commissioners Tuesday, April 21, 2015 – 7:00 PM Indianola Clubhouse, 20446 Indianola Road NE, Indianola, WA 98342

Commissioners in attendance: Jeff Henderson, Eric Cookson Commissioner Absent: John Lane Port Auditor: Susan Henry Recording Secretary: Jayne Larson

Call to Order#

Commissioner Henderson called the meeting to order at 7:07 PM.

Commissioner Comments#

Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. None

Consent Agenda Items#

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered routine, and will be enacted by one motion of the Commission with no separate discussion. Items may be removed for separate discussion by a Commission member or by citizen request.

• Meeting Minutes: March 17, 2015 – Commissioner Cookson moved to accept the minutes as submitted. Seconded by Commissioner Henderson, passed unanimously.
• Accounting Summary Report:
  • Next General Obligation bond payment due in May.
  • Net General Fund balance after warrants: $76,465.42.
  • Auditor Henry to prepare Annual Report in May, including 2014 resolutions and bond info.
• Payables: Warrants totaling $5,924.23, primarily materials for dock repair (fasteners, wood from Smyth Mill). Commissioner Henderson moved to approve, seconded by Commissioner Cookson, passed unanimously.

Old Business Items#

None.

New Business Items#

Phase II Dock Project#

• Commissioner Henderson reviewed current status.
• Steel pilings across end of dock reduced from 4 to 3 in bents 57 and 58; allows another bent to be replaced. All end-of-dock pilings will be new steel.
• Current quote for Phase II: $250,064.35; final quote pending to finalize bond addition with Cashmere Valley Bank.
• Mobilization planned for September 7–25, 2015.
• Connie Reckord and Lisa Fitch finalizing permit; SEPA not required. Letter of approval from the Corps needed.

Deck Board Replacement#

• Commissioner Lane reported 346 boards replaced; 520 remaining (~40% complete).
• All kayaks have been removed from under the dock.

Resolution 2015-03 – Petty Cash Account Dissolution#

• Commissioner Henderson moved to dissolve petty cash account; funds relinquished to Auditor.
• Seconded by Commissioner Cookson, passed unanimously.

Next Meeting#

Tuesday, May 19, 2015 – Indianola Clubhouse, 7:00 PM

Open to Public Comment#

• Question raised regarding plank donation funds. Discussion clarified that financial goal for plank replacement achieved; symbolic plank ownership continues for donors. Funds may support railing replacement and general maintenance.

Commissioners Comments#

• Commissioner Lane to determine railing costs.
• Commissioner Henderson plans to improve head of dock and transition from stair landing.

Executive Session#

None

Adjournment#

Commissioner Henderson moved to adjourn at 7:53 PM. Seconded by Commissioner Cookson, passed unanimously.

Signatures

Commissioner, Jeff Henderson

Commissioner, Eric Cookson

Commissioner, John Lane

Recording Secretary, Jayne Larson

In accordance with the American with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.