Port of Indianola
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October 21, 2014 Meeting

Indianola Port District

Port Commission Meeting

Board of Commissioners

Meeting Minutes of the Indianola Port District Board of Port Commissioners Tuesday, October 21, 2014 – 7:00 PM Indianola Clubhouse, 20446 Indianola Road NE, Indianola, WA 98342

Commissioners in Attendance: Jeff Henderson, John Lane, Eric Cookson Commissioner Absent: None Port Auditor: Susan Henry (absent) Recording Secretary: Jayne Larson

Call to Order

Commissioner Henderson called the meeting to order at 7:02 PM.

Commissioner Comments

Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. None

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by a Commission member or by Citizen Request.

  • Meeting Minutes of the September 16, 2014 meeting – Commissioner Cookson moved to accept the minutes as submitted, second by Commissioner Lane, passed unanimously.
  • Payables – Voucher 17103 to Quigg Bros., $169,464.20, to cover the second payment for the dock repairs. Commissioner Cookson moved to approve payment to Quigg Bros., seconded by Commissioner Lane, passed unanimously.

Old Business Items

None

New Business Items

A. Accounting Summary

  • Commissioner Henderson presented the Accounting Summary in Susan Henry’s absence.
  • POI Net General Fund account balance of $86,437.59 as of September 30, 2014.
  • A third and final payment will be made to Quigg Bros. in November making the total cost for the dock repairs $252,836.20, including sales tax.

B. Preliminary Budget Commissioner Henderson reviewed the 2014 expenses through September and anticipated expenses through December, as well as forecasts for 2015.

  1. Projected 2015 income: $58,840.00 (includes approved 1% levy increase).
    • Notable expense: $38,782.00 for bond debt service (66% of income for next 7 years).
  2. Future maintenance will require additional significant funding outside of normal levy income. Grants are a possible resource.
  3. Commissioner Lane noted next likely repairs involve the head and end of dock, estimated $250,000.
  4. Current repair permits valid for 2.5 more years.
  5. Consensus: investigate another bond for Phase 2 repairs as soon as possible.
  6. Local fundraising to be used for decking replacement. Commissioner Henderson will meet with Susan Hancock regarding fundraising.

C. Discussion of Design (Road End to Bents 5-6) Connie Reckord outlined a possible process for community design decisions:

  1. Brainstorm ideas
  2. Consolidate and rank priorities
  3. Gather ideas from other docks
  4. Further discussions
  5. Pinpoint first project
  6. Identify costs
  7. Develop schedule

D. Comprehensive Plan Commissioner Cookson reported that after additions for Parks and Recreation, the plan will be ready. Necessary for future grant applications.

E. Planning for Next Phase of Dock Repairs Commissioner Lane noted decking replacement is needed ($5.00 per board). Stringers may also need replacement.

F. Child’s Handrail A community idea suggested a lower handrail for small children using the dock stairs. Commissioners discussed it as a potential donation/fundraising project.

G. Wrap-Up Phase 1 Commissioner Henderson noted completion of Phase 1 and acknowledged the community effort that made it successful.

H. Fundraising

  • Susan Hancock held a meeting; Commissioner Lane attended.
  • Future fundraising ideas: “plank ownership,” auction fundraiser.
  • Commissioner Lane confirmed donations will be tax deductible. POI must acknowledge donations.
  • Volunteer fundraising entity may be called Indianola Dock Foundation, led by Susan Hancock.

I. Kayaks Under Dock Notices need to be posted prohibiting boats/kayaks under the dock. Commissioner Lane will create signs. Note: IBIC working with an Eagle Scout on a kayak rack.

J. Next Meeting Tuesday, November 18, 2014 – Indianola Clubhouse, 7:00 PM.

Open to Public Comment

None

Commissioners Comments

None

Executive Session

None

Adjournment

Commissioner Lane moved to adjourn the meeting at 8:53 PM, second by Commissioner Cookson, passed unanimously.

Signatures

Commissioner, Jeff Henderson

Commissioner, Eric Cookson

Commissioner, John Lane

Recording Secretary, Jayne Larson

In accordance with the American with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.

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