November 18, 2014 Meeting

Indianola Port District

Port Commission Meeting#

Board of Commissioners#

Meeting Minutes of the Indianola Port District Board of Port Commissioners Tuesday, November 18, 2014 at 7:00 PM Indianola Clubhouse – 20446 Indianola Road NE, Indianola, WA 98342

Commissioners in Attendance: John Lane, Eric Cookson Commissioner Absent: Jeff Henderson Port Auditor: Susan Henry Recording Secretary: Jayne Larson

Call to Order#

Commissioner Cookson called the meeting to order at 7:03 PM.

Commissioner Comments#

Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. None

Consent Agenda Items#

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine, and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by a Commission member or by Citizen Request.

• Meeting Minutes of October 21, 2014 – Commissioner Lane moved to accept the minutes as submitted, second by Commissioner Cookson, passed unanimously.
• Payables – Vouchers #1711 - #1716 totaling $17,773.60. Voucher #1716 for $17,372.00 to Quigg Brothers was the final payment on the Dock Repair. Commissioner Cookson moved to approve vouchers 1711 through 1716 as presented on November 18, 2014. Commissioner Lane seconded. Passed unanimously.

Old Business Items#

• 2015 Budget – Commissioner Cookson reviewed the budget, based on last month’s discussions. The budget used a “worst case scenario” to allow for possible Phase 2 Dock Repairs and a second General Obligation Bond.

  • Revenues: $58,540.00 (property taxes)
  • Expenditures: $96,614.00
  • Resulting negative balance: $37,865.00 to the Port Reserve account The budget can be revised as Phase 2 financing is determined.

• Resolution 2014-09 – Commissioner Cookson moved to accept the 2015 Budget as presented. Commissioner Lane seconded. Passed unanimously.

• Resolution 2014-08 – 1% Levy Certification Lift A Kitsap County certification requirement. The legal notice was published the week of October 31, 2014. The 1% Levy will raise an estimated $574.00 for the Port. Commissioner Cookson moved to approve the 1% Levy Certification Lift. Commissioner Lane seconded. Passed unanimously.

• Comprehensive Scheme – Commissioner Cookson reported that no comments or questions were received. The plan will move forward and be posted for public review on the POI website. A resolution to accept the plan will be presented at the December meeting.

New Business Items#

• Accounting Summary – Port Auditor Susan Henry reviewed the summary.

  • POI Net General Fund balance: $107,720.12 (as of October 31, 2014)
  • After warrants and debt payment (due December 1, 2014): $70,555.29 Auditor Henry noted that this reserve covers the Port if the 2015 Budget results in a net negative.

• Plank Holders Certificates & Donations to the Port

  • Draft certificates by Sarah Runnels (with dock artwork) were well received.
  • First donation check received (Sciandra family). Donations will be tracked as a separate project account.
  • Commissioner Lane will research certificate printing costs and prepare acknowledgement/thank you letters.
  • Donations will be acknowledged and published in the Indianola Breeze.

• Fundraising – Susan Hancock (Dock Fund Committee head) was absent. Another public fundraising meeting will be scheduled.

• Next Meeting – Tuesday, December 16, 2014 – Indianola Clubhouse, 7:00 PM

Open to Public Comment#

None

Commissioners Comments#

None

Executive Session#

None

Adjournment#

Commissioner Lane moved to adjourn the meeting at 8:11 PM, second by Commissioner Cookson, passed unanimously.

Signatures

Commissioner, Jeff Henderson

Commissioner, Eric Cookson

Commissioner, John Lane

Recording Secretary, Jayne Larson

In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.