May 20, 2014 Meeting

Indianola Port District

Port Commission Meeting#

Board of Commissioners#

Meeting Minutes of the Indianola Port District Board of Port Commissioners Tuesday, May 20, 2014 at 7:00 PM Indianola Clubhouse, 20446 Indianola Road NE, Indianola, WA 98342

Commissioners in attendance: Jeff Henderson, Eric Cookson, John Lane Port Auditor: Susan Henry Recording Secretary: Lisa Fitch

Call to Order#

Meeting called to order at 7:05 PM.

Commissioner Comments#

Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. None

Consent Agenda Items#

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by a Commission member or by Citizen Request.

• Meeting Minutes of the April 15, 2014 meeting – Commissioner Lane moved to accept the minutes, Second by Commissioner Henderson, passed unanimously.
• Payables – Vouchers #1701–1702 totaling $423.11 for payment to Kingston Lumber and Puget Sound Energy. Motion to accept by Commissioner Lane, Second by Commissioner Henderson, passed unanimously.

Old Business Items#

None

New Business Items#

• Accounting Summary – Port Auditor, Susan Henry, reported POI account balance of $77,674.55.

• Permitting Progress – Connie Reckord, Lisa Fitch

  • Documents nearly complete; coordination of final construction specifics progressing.
  • Lisa Fitch will contact Suquamish Tribe for ESA assistance.
  • Submittal goal of June 1, 2014 for Kitsap County Permit and Corps of Engineers package. Corps requires ~60 days for review.

• Bond Funding – Commissioner John Lane reported bond funding is ready and on hold pending permit receipt.

• Quigg Brothers Estimate & Schedule – Revised estimate for replacement of 20 piling, including tax, approx. $247,836.00. Revised construction schedule: Sept. 9–26, 2014.

• Port Property Dimensions – Questions arose regarding property boundaries. Commissioner Henderson will provide deed copy to Connie and Lisa.

• Long-term Planning – Discussion of continued piling replacement on schedule over next 10 years. Possible revolving line of credit vs. bond issuance.

• Senator Rothfus Visit – To tour Port facilities with Commissioner Lane on May 23, 2014.

• Port of Indianola Master Plan – Commissioner Cookson reported survey sent to all 98342 households. ~5% returned to date. Responses needed for Master Plan update.

• Grant Request – Department of Ecology – Applied for grant focused on creosote removal from Puget Sound.

• Decking Maintenance – Commissioner Lane reported 24 boards replaced with Chemonite-treated wood by Lane and volunteers. Advisory Board input suggested future use of untreated Douglas Fir. Commissioners unanimously agreed.

  • Susan Butler will lead fundraising initiative during Indianola Days for dock decking.

• Dock Use – Addition of cross-bracing has stabilized dock. Commissioners unanimously agreed it will remain open for traditional uses.

• Record Retention Policy – Commissioner Lane: Port of Poulsbo provided policy example. POI to create similar policy.

• Indianola Breeze Update – Commissioner Lane to provide June 2014 update on dock status.

• Swim Float Modifications – Additional ballasting needed for stability. Bill Henry will complete before seasonal installation on May 30, 2014.

• Next Meeting – Tuesday, June 17, 2014 at 7:00 PM, Indianola Clubhouse.

Open to Public Comment (Limit 3 Minutes Each)#

• Commissioners asked if the Indianola boat launch could be renamed for John Jacobsen. Response: launch is owned/maintained by Indianola Beach Improvement Club.

Commissioners Comments#

• Commissioner Lane
  • Suggested recognizing Commissioner Jacobsen and past Commissioners with signage on Port property.
  • Thanked John Morgan and Commissioner Henderson for removing large maple tree lodged under dock.
  • Thanked Paul Larson, Tim Butler, and himself for maintaining/replacing deck boards.
  • Statement for the record: Quigg Brothers Inc. was awarded the potential piling replacement contract based on flexibility, schedule, and lowest cost. A constituent’s business relationship with Quigg Brothers was unknown to Commissioners and had no effect on the award.

Executive Session#

None

Adjournment#

Commissioner Lane moved to adjourn the meeting at 8:39 PM, Second by Commissioner Henderson, passed unanimously.

Signatures

Commissioner, Jeff Henderson

Commissioner, Eric Cookson

Commissioner, John Lane

Recording Secretary, Lisa Fitch

In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.