March 11, 2014 Meeting

Indianola Port District

Port Commission Meeting#

Board of Commissioners#

Meeting Minutes of the Indianola Port District Board of Port Commissioners Tuesday, March 11, 2014 – 7:00 PM Location: Indianola Foursquare Church, 20789 Division St NE, Indianola, WA 98342

Commissioners in Attendance#

• Jeff Henderson
• Eric Cookson
• John Lane

Port Auditor: Susan Henry Recording Secretary: Jayne Larson

Call to Order#

Commissioner Henderson called the meeting to order at 7:06 PM.

Commissioner Comments#

• Commissioner Cookson noted the recent illness of some members of the Port community and requested positive thoughts for them and their families.

Consent Agenda Items#

All matters listed within the Consent Agenda are routine and enacted by one motion. Items may be removed for discussion by a Commissioner or citizen request.

1. Meeting Minutes of February 11, 2014 – Motion by Cookson, Second by Lane. Passed unanimously.
2. Payables – Vouchers #1698–1700 totaling $88.94. Motion by Cookson, Second by Lane. Passed unanimously.

Old Business Items#

• None

New Business Items#

A. Accounting Summary#

• Port Auditor Susan Henry reported account balance as of February 28, 2014: $53,115.05.
• Reimbursement from IBIC for security has been received and will appear in next month’s statement.
• Annual report will be ready for May Commissioners meeting.

B. Advisory Committee Reports#

1. General Obligation Bond

   • Commissioner Henderson acknowledged Commissioner Lane, Richard Linzer, and Paul Larson for pursuing financing options for piling replacement.
   • Port approved for $250,000 bond loan through Cashmere Bank of Bellevue, WA.
   • 7-year term, 1.8% starting interest, increasing over time. No prepayment penalty.
   • Closing date timing discussed; may be influenced by permitting. Lane will ask if closing can be conditioned on permit receipt.
   • Funds held by County Treasurer; property tax revenues will cover payments with operating cushion.

2. Permitting Process

   • Lisa Fitch completed preliminary county application (Commercial Application, Major Tenant Improvement).
   • Connie Reckord working on SEPA; expected submission next week.
   • County review estimated 6–8 weeks.
   • Request sent to Fish & Wildlife to allow early start (June 1, 2014).

3. Construction Contract

   • Art Langlie distributed contract from Quigg Brothers (AGC standard form).
   • Quigg Brothers agreed to receive payment upon completion.
   • Contract to be reviewed by Commissioners, community, and WPPA for compliance.
   • Independent attorney review discussed and rejected by consensus.

C. 2014 Port of Indianola Master Plan Draft#

• Commissioner Cookson distributed survey to be mailed to 98342 residents and possibly posted online.
• Survey fulfills public input requirement for Master Plan.

D. DOE Grant Request#

• Commissioner Cookson acknowledged Susan Hancock for pursuing $50,000 DOE grant (water quality branch).

E. Port Website – Public Records Request Addition#

• Commissioner Lane obtained approval from Poulsbo Port to use their request form as a template.
• Reports may involve reasonable copy fees.
• Lane will also check with Port of Kingston.
• Matt will upload form to website.

F. Next Meeting#

• April 15, 2014, 7:00 PM at Indianola Clubhouse

Public Comment#

1. Community expressed appreciation to Commissioner Lane and others for their work on the bond option.
2. Suggested article in The Breeze to update community on dock repairs.
   • April issue targeted (deadline March 31st).

Commissioner Comments#

• None

Executive Session#

• None

Adjournment#

Motion to adjourn by Commissioner Lane, Second by Commissioner Cookson. Passed unanimously. Meeting adjourned at 8:31 PM.

Signatures#

Commissioner, Jeff Henderson

Commissioner, Eric Cookson

Commissioner, John Lane

Recording Secretary, Jayne Larson

In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Port of Indianola at (360) 779-8229. Notification 48 hours in advance will allow the Port to make reasonable arrangements to ensure accessibility.