June 17, 2014 Meeting

Indianola Port District

Port Commission Meeting#

Board of Commissioners#

Meeting Minutes of the Indianola Port District Board of Port Commissioners Tuesday, June 17, 2014 at 7:00 PM Indianola Clubhouse, 20446 Indianola Road NE, Indianola, WA 98342

Commissioners in attendance: Jeff Henderson, John Lane Commissioner Absent: Eric Cookson Port Auditor: Susan Henry Recording Secretary: Lisa Fitch

Call to Order#

Meeting called to order at 7:12 PM.

Commissioner Comments#

Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. None

Consent Agenda Items#

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by a Commission member or by Citizen Request.

• Meeting Minutes of the May 20, 2014 meeting – Commissioner Lane moved to accept the minutes, Second by Commissioner Henderson, passed unanimously.
• Payables – Vouchers #1703–#1706 totaling $6,698.74 for payment to Mattson Construction for float installation, Jeff Henderson reimbursement for KCDCD permit fees and old swim float disposal, Eric Cookson reimbursement of Port survey mailing, Bill Henry Construction for swim float stabilization materials. Motion to accept by Commissioner Lane, Second by Commissioner Henderson, passed unanimously.

Old Business Items#

None

New Business Items#

• Accounting Summary – Port Auditor, Susan Henry, reported POI account balance of $81,858.80.

• Permitting Progress – USACE Corps of Engineers submitted via US Mail on May 30, 2014. Anticipated response by end of July 2014. Commissioner Henderson to provide copy to Alison O’Sullivan of the Suquamish Tribe.

• Bond Funding – Advisory Committee meeting may be necessary to discuss future construction strategy.

• Deck Maintenance – Commissioner Lane showed a sample of 2x6 non-treated lumber to be used for all future decking maintenance. Lumber will be sourced through Smyth Lumber of Indianola.

• Kayak Storage – Commissioner Lane approached Matt Smith for pro-bono design ideas for a kayak storage facility on Port property. Commissioner Henderson suggested the structure be free-standing and not attached to dock supports.

• Swim Float – Installed May 30, 2014. Commissioners thanked Matt Matson for assistance launching float via boom truck and towing to the dock, and acknowledged volunteers for installing ramp and securing float. Bill Henry thanked for solving ballast issue, installing materials, and donating labor.

• New State Requirement – Elected officials must complete Open Meeting and Public Records training prior to December 21, 2014. WPPA will offer alternatives to comply with the law.

• Next Meeting – Tuesday, July 15, 2014, 7:00 PM, Indianola Clubhouse.

Open to Public Comment (Limit 3 Minutes Each)#

• Suggestion to remove maximum 3-minute limit to encourage discussion between Commissioners and attendees.

Commissioners Comments#

• Commissioner Henderson acknowledged the volunteer hours of Connie Reckord, Lisa Fitch, and Paul Larson for completing necessary permit documents for submittal to multiple Federal, State, and Local agencies.

Executive Session#

None

Adjournment#

Commissioner Lane moved to adjourn at 8:10 PM, Second by Commissioner Henderson, passed unanimously.

Signatures

Commissioner, Jeff Henderson

Commissioner, Eric Cookson

Commissioner, John Lane

Recording Secretary, Lisa Fitch

In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.