September 10, 2013 Meeting

Port of Indianola

Regular Meeting Minutes#

Date: September 10, 2013 Time: 7:00 PM

Present:

• Commissioner Jeff Henderson
• Commissioner Eric Cookson
• Accountant/Port Auditor Jessica Olanie
• Assistant to the Accountant/Port Auditor Scott Coulter
• Recording Secretary Paige Savage
• Members of the public

Call to Order: 7:05 PM by Commissioner Henderson

Swearing-In of Commissioner Eric Cookson#

• Eric Cookson introduced as appointed interim for District 2.
• Both commissioners read the Oath of Office, signed, and notarized.

Commissioner Comments#

• None

Consent Agenda#

• Motion to approve consent agenda at 7:15 PM by Commissioner Henderson; seconded by Commissioner Cookson. Items included:
  • Meeting minutes of August 7, 2013 and August 13, 2013
  • Warrants 1665–1669 totaling $3,978.98

New Business#

A. Accounting Summary#

• See attached report.

B. Resolution 2013–11 – Wald Recognition#

• Motion to accept resolution by Commissioner Cookson at 7:18 PM; seconded by Commissioner Henderson.

C. District 3 Resignation and Appointment Process#

• Board requests volunteers for short-term appointment of District 3 Commissioner.
• Applications available on POI website; deadline September 25, 2013.

D. Advisory Committee Report#

• Richard Linzer spoke for the advisory committee.
• Committee split into two groups: technical specialists (engineering, contracting, etc.) and fundraising committee.

E. Public Meeting to Discuss Levy Lift#

• Board asks if a separate discussion should be held.
• Julianne Pickroll advised yes; Lisa Fitch suggested adding discussion to October 1 regular meeting agenda.

F. Update – Level III Dock Assessment#

• September 12: creosote retention analysis at high tide.
• September 16: analysis of clean piles.
• Information will guide contracting decisions moving forward.

G. Existing Dock Closure#

• Resolution 2013–12 presented.
• Motion to approve by Commissioner Henderson at 7:37 PM; seconded by Commissioner Cookson.

H. Preliminary 2014 Budget#

• Scott Coulter suggested including advisory board member in budget review.
• Preliminary budget expected for review at October 1, 2013 meeting.

I. Next Meeting#

• Scheduled for October 1, 2013.
• Levy lift discussion added to agenda.
• November meeting rescheduled to November 12, 2013.

Public Comments#

• Mary Bowden: asked if Resolution 2013–12 will be posted online; Henderson confirmed yes.
• Joanne Pickroll: offered to manage the website.
• Mike Hooley: suggested knowing commissioner compensation before applying.
• Dave Haley: board historically has not accepted money.
• Rick Heeley: expressed concern that unpaid commissioners may become worn out.

Commissioner Comments#

• Resolution 2013–13 written by Commissioner Henderson to allow Commissioner Cookson to sign checks.
• Motion to adopt at 7:50 PM by Henderson; seconded by Cookson.

Adjournment#

• Meeting adjourned at 7:51 PM

Signatures:

Commissioner Jeff Henderson

Commissioner Eric Cookson

Recording Secretary, Paige Savage