November 12, 2013 Meeting

Port of Indianola

Regular Meeting Minutes#

Date: November 12, 2013 Time: 7:00 PM Location: Indianola Clubhouse, 20446 Indianola Road NE, Indianola, WA 98342

Present:

• Commissioner Jeff Henderson
• Commissioner Eric Cookson
• Commissioner Bill Sibbett
• Recording Secretary

Call to Order: 7:01 PM by Commissioner Henderson

Open to Public Comment#

• No public comments were made.

Commissioner Comments#

• Commissioner Henderson congratulated commissioner-elects Cookson and Lane, and thanked candidates Hatchel and Smith for their participation in the recent election.
• Henderson also thanked the Indianola community for their support of the tax levy lift.
• Next Port Commission meeting scheduled for Tuesday, December 3, 2013.

Consent Agenda#

• Items Approved:
  • Meeting minutes of September 11, 2013 and October 1, 2013
  • Vouchers #1674–1681 for services and merchandise totaling $20,342.80

Old Business#

• None

New Business#

A. Accounting Summary#

• Provided by the Port Auditor.
• Total account balances as of October 31, 2013: $73,716.46

B. Resolution 2013-16 – Advisory Committee Meeting Rules#

• Read aloud.
• Motion to accept by Commissioner Henderson, seconded by Commissioner Cookson.
• Unanimously approved.

C. Advisory Committee Reports#

• Technical Advisory Committee (Lisa Fitch):

  • Reviewed outcome of meeting with Kitsap County staff regarding dock permitting.
  • Permitting process in three phases:
    1. Short-term repairs (shims, strapping, cross bracing) using volunteers; materials replaced “in kind.” 2 & 3. Future phases require further engineering.
  • Motion to allow Lisa Fitch and Connie Record to proceed with the County for permits for immediate repairs: motion by Henderson, seconded by Sibbett, unanimously approved.

• Financial Advisory Committee (Richard Linzer):

  • Recommended establishing a revolving line of credit to manage cash flow.
  • Committee met with Liberty Bay Bank for a $100,000 line of credit.

D. 2014 Budget#

• Proposed 2014 budget: $100,000
• Budget includes repair and maintenance, including engineering.
• Permit fees to be tracked as a separate line item; MSRC fee $150 added.

E. Budget Resolutions#

• Motion to accept proposed Budget Resolution 2013-17: motion by Henderson, seconded by Cookson, unanimously approved.

Open to Public Comment (Limit 3 minutes each)#

• Port website needs evaluation; Advisory Committee to meet with current provider.
• Dock was slippery; suggestion to install “Slippery When Wet” sign; Henderson to investigate.
• Additional safety equipment may be needed for volunteers; Technical Advisory Committee to review.
• Consideration of increasing height of bents if replaced to accommodate higher water events.

Commissioner Comments#

• None

Executive Session#

• None

Adjournment#

• 8:16 PM

Signatures:

Commissioner Jeff Henderson

Commissioner Eric Cookson

Commissioner Bill Sibbett

Recording Secretary

In accordance with the Americans with Disabilities Act, special assistance requests should be made 48 hours prior to the meeting.