June 17, 2013 Meeting

Indianola Port District

Port Commission Special Meeting#

Board of Commissioners#

Meeting Minutes – June 17, 2013 Location: Indianola Clubhouse, 20446 Indianola Road NE, Indianola, WA 98342

Call to Order: 7:00 PM In Attendance: Jeff Henderson, Joan Wald, Judith Frank, John Lane

Open Meeting to Public Comments (Limit 3 Minutes)#

• Time for members of the public to address the Board on items of District business other than scheduled agenda items.
• No public comments.

Commissioner Comments#

• Time for Board members to present verbal reports and suggest future agenda items.
• None.

Consent Agenda Items#

• All items were distributed to each member of the Commission for reading and study and considered routine.
• Minutes of Port of Indianola Regular Meeting of June 4, 2013 – Approved

Old Business Items#

A) Dock Structure Assessment

• Reviewed updated Indianola Dock structure assessment submitted by Coast & Harbor Engineering, dated June 12, 2013.
• Revised submittal removed the request for design of seasonal swim float transition.
• Motion: Accept proposal from Coast & Harbor Engineering not to exceed $9,000.00.
• Passed unanimously (Motion by Commissioner Wald, seconded by Commissioner Frank).

B) Seasonal Swim Float Installation

• Commissioner Henderson advised installation would occur no later than Saturday, June 22, 2013, depending on community volunteer availability and favorable tides.

New Business Items#

A) Emergency Designation for Dock Assessment

• Discussion regarding the need to assign an emergency designation for expedited procurement of Coast & Harbor Engineering to assess the Indianola Dock structure and develop immediate, short-term, and long-term repair plans.

B) Emergency Designation Letter

• Commissioners discussed a letter detailing the emergency designation, dated June 17, 2013, which was subsequently signed and filed.

C) Resolution 2013-04

• Port of Indianola Resolution 2013-04 assigned the emergency designation for the above assessment.
• Passed and signed by the Commissioners.

D) Swim Float Repair Invoice

• Commissioner Henderson presented an invoice from Bill Henry Construction for $1,571.38 (labor and materials) for corrections to the seasonal swim float design.
• Repairs were necessary to correct initial design errors and were based on design modifications submitted by PND Engineering.

Open to Public Comment (Limit 3 Minutes Each)#

• None.

Commissioners Comments#

• None.

Executive Session#

• None.

Adjournment#

• 7:45 PM

Signatures:

Commissioner Jeff Henderson

Commissioner Joan Wald

Commissioner Judith Frank

Recording Secretary

In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port to make reasonable arrangements to ensure accessibility.