July 23, 2013 Meeting

Indianola Port District

Port Commission Special Meeting#

Board of Commissioners#

Special Meeting Minutes – July 23, 2013

Location: Indianola Clubhouse, 20446 Indianola Road NE, Indianola, WA 98342 Call to Order: 7:01 PM In Attendance: Jeff Henderson, Joan Wald, Judith Frank

Commissioner Comments#

• Henderson: Purpose of the meeting:
  1. Review structural condition of the Indianola Dock and determine POI options moving forward.
  2. Hear from insurance representative.
  3. Present proposal to increase POI property tax levy on November general election ballot.

Consent Agenda#

• Minutes of Special Meetings June 17 and June 27, 2013 – MSP and signed.

Old Business#

• None

New Business#

A. Dock Structural Assessment – Coast & Harbor Engineering#

• Presenters: Shane Phillips (Principal Engineer), Jon Padvorac (Staff Engineer)
• Key Notes:
  • Level III assessment & design engineering: ~$20,000
  • Immediate maintenance costs (Level II assessment + construction): $110,000–$240,000 (excludes piping replacement)
  • Focused assessment on critical piles; permits may have time restrictions unless emergency declared
  • Tidal and storm risk addressed; strapping/brace measures can mitigate
  • Vertical load and live load considered; structure currently supports 40–50 psf, can increase with design modifications
  • Safe usage quantified by pounds per square foot; bracing can raise dock from 2 Hz to safe 3.5–4 Hz

B. Insurance Update – Enduris#

• Mr. Antonettii: POI has liability coverage.
• No trespassing signs must remain until dock is deemed safe to prevent liability.

C. Proposed Tax Levy Increase – Commissioner Wald#

• Current tax: ~$0.1542/$1,000 of assessed value
• POI income: ~$42,000/year
• Proposed increase: additional $0.06/$1,000 → total $0.22/$1,000
• Resolution 2013-6 read to authorize placing proposition on November 5 ballot
• Comparative port taxes:
  • Brownsville: $0.30
  • Bremerton: $0.36
  • Kingston: $0.211
  • Poulsbo: $0.30
  • Eglon: $0.10
• Estimated $500 cost to place proposal on ballot

Open to Public Comment (3-minute limit each)#

• Matthew Smith: Requested apology from Comm. Frank; submitted petition to reopen dock for light pedestrian use (186 signatures + 236 electronic)
• Suzanne Cartwright: Emphasized dock as social infrastructure; requested respectful, consensus-based dialog
• Mary Bowden: Asked about grant funding; grants often require 50% match
• Eric Cookson: Announced candidacy for District #2 commissioner
• Thomas Bowman: Suggested cost-benefit study for dock repair/replacement; assess long-term feasibility
• Mike Milling: Questioned necessity of sloped ramp section
• Richard Linzer: Complimented engineers; asked about prior insurance claims (storm 2006; no fatalities)
• Dick Hale: Concerned about storm surge and short-term solutions; asked about specific pilings
• Shane Phillips: Identified 6–12 nearshore piles for replacement; cross-bracing possible; restricted to 18 piles/year
• Connie Reckord: Critical of previous CHE letter; offered to contact fish & wildlife; inquired about POI funds (~$65,000 liquid)
• Lauren Silver: Offered volunteer labor and financial support
• Bill Sibbett: Advocated keeping dock open; insurance and engineers indicate dock can handle use
• Brett Treadwell: Emphasized community engagement and historical concerns
• Chris Moore: Community can fund repairs; communication issues with POI noted
• Susan Henry: Asked if dock could reopen; 30-day suspension period acknowledged

Commissioner Comments#

• Jeff Henderson: Appreciated public comments; emphasized process must follow audit and compliance standards; focused on pilings and phased repairs
• Joan Wald: Learned from process; praised Comm. Frank for compliance guidance; noted community criticism despite absence from prior meetings

Executive Session#

• None

Reconvened Meeting – 10:00 PM#

• Resolution 2013-6: Motion to pass and place on November 5 ballot

  • Moved by Comm. Frank, seconded by Comm. Wald, unanimous approval
  • Two copies signed

• Dock Suspension – Resolution 2013-05

  • 30-day suspension discussed from June 23 meeting
  • Engineers’ recommendations reviewed
  • Henderson emphasized dock unsafe for reopening; liability concerns addressed
  • Comments from Raven Salter, Greg Trueb, Lisa Fitch, Jeff Kanyer, Alexa Rose Prince, Dave Haley, Margaret Hooley
  • Revision of resolution:
    • Strike language declaring dock unsafe
    • Set closure for 45-day period
  • Motion to pass revised resolution: moved by Comm. Frank, seconded by Comm. Wald, passed unanimously

Adjournment#

• 10:35 PM

Attachments:

• Port of Indianola Resolution 2013-05
• Port of Indianola Resolution 2013-06

Signatures:

Commissioner, Jeff Henderson

Commissioner, Joan Wald

Recording Secretary, Jeff Henderson