February 2, 2013 Meeting

Indianola Port District

Port Commission Meeting#

Board of Port Commissioners#

Meeting Minutes – February 8, 2013 (Special Meeting)

Commissioners: Jeff Henderson, Chairman; Joan Wald, Commissioner; Judith Frank, Commissioner Port Bookkeeper: Carol Tripp

Call to Order#

The meeting was called to order at 7:02 PM. In Attendance: Jeff Henderson, Joan Wald, Judith Frank, Carol Tripp, Port Advisory Board members Lee Lannoye and Bob Summers

Open Meeting to Public Comments (Limit 3 Minutes)#

Public comments are the time set aside for members of the public to address the Board on items of District business other than scheduled agenda items.

• Carol Tripp announced that Port of Kingston was having an auction of office equipment. Commissioners approved having her represent POI and, if possible, purchase a printer/scanner with a $25 limit on funds spent.

Commissioner Comments#

Commissioner comments is the time for Board members to present verbal reports and suggest future agenda items.

• Commissioner Frank reported on HBs 1128, 1198, and 1178, addressing relief from harassing public records requests, potential requirements for public officials to receive training in OPMA/PRA issues, and requiring changes in Commissioner terms on general ballots only.

Consent Agenda Items#

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered routine, and will be enacted by one motion of the Commission with no separate discussion. Items may be removed for discussion by a Commissioner or citizen request.

• A. Meeting minutes of January 2, 2013 approved and warrants accepted and processed
• B. Warrants #1630–#1635 totaling $432.10, processed and signed
• C. Resolution #2013-01: Approval and adoption of the 2013 Six-Year Comprehensive Scheme

Old Business Items#

• PND Final Site Invoice Follow-up – Commissioner Henderson reported no response from PND regarding concerns about their final site invoice. Several attempts have been made to expedite a response.
• Coast & Harbor Proposal Update – Commissioner Henderson will contact Shane Phillips to delay further attention until Mr. Miller completes the final 25% of his pile sounding assessment. Discussion included whether to seek other bids; this will continue in future meetings.
• JARPA/Shoreline Exemption Packet Update – Commissioner Frank contacted County Planner Ellen Tietz to arrange an intake appointment to submit the permitting packet. Fees for submission and administrative costs have increased in 2013.
• Recording Secretary Job Vacancy – The position remains unfilled. Notices have been posted at the Post Office, Country Store, and in the Breeze. Commissioners are currently covering the duties.

Commissioner Compensation#

Discussion included increased responsibilities and demands on Commissioners’ time. Commissioner Frank proposed $104 per meeting (special or regular) starting January 2014. Commissioner Henderson disagreed based on tradition. Advisory Board members Lee Lannoye and Bob Summers supported compensation. Commissioner Frank will draft Resolution #2013-2 for the March Board meeting.

New Business Items#

• Accounting Summary – Carol Tripp presented a Budget vs. Actual report for 2012.

  • Budgeted expenses: $19,350
  • Actual expenses: $46,114.25
  • Variance: $26,764.75
  • Overall deficit: $4,542
  • Major expenditures: Repairs & Maintenance (56.4%) and Outside Services/Shared Security Costs (17.55%) Discussion included potentially raising the tax levy; Carol will contact Suzanne Boltz at the County Election Dept. and Meghan at the North Kitsap Herald for advice on public outreach.

• Adoption of the Port of Indianola 2013 Six-Year Comprehensive Scheme – Draft reviewed and accepted by all Commissioners. One typographical error corrected. Scheme can now be incorporated into the JARPA permitting packet.

Open to Public Comment (Limit 3 Minutes Each)#

Comments: None

Commissioners Comments#

• Commissioner Henderson expressed appreciation for the Port Advisory Board’s efforts in developing the Six-Year Comprehensive Scheme and specifically thanked Commissioner Frank for her leadership.

Executive Session#

None

Adjournment#

Meeting adjourned at 8:50 PM

Signatures:

Commissioner, Jeff Henderson

Commissioner, Joan Wald

Commissioner, Judith Frank

Recording Secretary

In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Port of Indianola at (360) 621-5786. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.