December 3, 2013 Meeting

Indianola Port District

Port Commission Meeting Minutes#

Date: December 3, 2013 Time: 7:00 PM Location: Indianola Clubhouse, 20446 Indianola Road NE, Indianola, WA 98342

Present:

• Commissioner Jeff Henderson
• Commissioner Eric Cookson
• Commissioner John Lane
• Recording Secretary

Call to Order: 7:00 PM by Commissioner Henderson

Open to Public Comment#

• None

Commissioner Comments#

• Commissioner Henderson provided an update on dock repairs conducted on Saturday, November 30, 2013:
  • Volunteers installed cross bracing on 4 pile bents.
  • WA State L&I was notified; hours and participants were documented.
  • Materials and labor contributions acknowledged from various community members, including Paul Smyth, Art Langlie, Jeff Kanyer, and others.
  • Dock condition noted as very good; pilings are solid.
  • Volunteers listed and thanked: Matt McGinnis, Paul Larson, Donald Gibson, Matt Fitch, Bob Kinnaird, Mark Wiser, Les Fitch, Chris Moore, Travis Moore, Donald Moore, Bill Sibbett, Jeff Kanyer, Andy Wiser, Patrick Hatchel, Eric Landeen, Keith Gates, Rob Kinnaird, Art Langlie, Ross Kinnaird.
  • Last recorded piling replacement was in 1997.

Consent Agenda#

• Items Approved:
  • Meeting Minutes of November 12, 2013 (motion by Henderson, second by Cookson, unanimously approved)
• Payables: Vouchers #1683–1687 totaling $2,280.12 were held over for next meeting due to absence of an auditor.

Old Business#

• None

New Business#

A. New Commissioners – Oath of Office#

• Commissioners Lane and Cookson sworn in per WA State law; to be sworn again on January 7, 2014.

B. Accounting Summary#

• Approximate balance in General Fund + Investment Account: $53,373.66
• Significant tax revenue expected next month.

C. Accounting Position#

• Open position; Jessica and Scott intend to resign.
• Susan Henry volunteered; will review responsibilities with outgoing staff.
• Position to be performed without compensation.

D. Advisory Board Report#

• Technical Advisory Committee (Lisa Fitch):
  • Shimming repairs completed; one remaining cross bracing to be done by boat at correct tide; Bill Sibbett volunteered his boat.
• Financial Advisory Committee (Richard Linzer):
  • Confirmed ability to establish $100,000 line of credit with Liberty Bay Bank.
  • Oversubscription to $120,000 suggested.
• Resolution 2013-18: Establish $100,000 line of credit. Motion by Henderson, seconded by Cookson, unanimously passed.

E. Port of Indianola Website Update#

• Matt McGinnis and Commissioner Lane reviewed site with current administrator.
• Functioning calendar, meeting announcements, and advisory committee posting discussed.
• Feedback loop to be replaced with direct email to Commissioners.
• Resolutions, agendas, and minutes to be posted online.

F. Petty Cash Custodian#

• Resolution 2013-19: Commissioner Cookson appointed as Petty Cash Custodian. Motion by Lane, seconded by Cookson, unanimously passed.

G. Port PO Box Custodian#

• Commissioner Lane received PO Box key and date stamp/ink.

H. 2014 Port Master Plan#

• Draft reviewed by Commissioner Cookson.
• Community review required; must be published and posted for 2 weeks before adoption.

I. Next Meeting#

• Scheduled for Tuesday, January 7, 2014, 7:00 PM

Open to Public Comment (Limit 3 minutes each)#

• Liability Concerns: Rick Healey presented notes on volunteer liability; requested review with Port Counsel and Insurance Broker.
• Community thanked Bill Sibbett for his contributions.

Commissioner Comments#

• Small works applications can be updated online, saving MSRC membership expense.
• Suggestion to consider moving regular meeting date later in month to align with county financial reporting.
• Suggestion to explore new Port logo; Dave Haley to send photos to Commissioner Cookson.

Executive Session#

• None

Adjournment#

• Time: 8:40 PM

Signatures:

Commissioner Jeff Henderson

Commissioner Eric Cookson

Commissioner John Lane

Recording Secretary

In accordance with the Americans with Disabilities Act, special assistance requests should be made 48 hours prior to the meeting.