April 2, 2013 Meeting

Indianola Port District

Port Commission Meeting#

Board of Port Commissioners#

Meeting Minutes – April 2, 2013

Commissioners: Jeff Henderson, Chairman; Joan Wald, Commissioner; Judith Frank, Commissioner Port Bookkeeper: Carol Tripp

Call to Order#

The meeting was called to order at 7:01 PM. In Attendance: Jeff Henderson, Joan Wald (via cell phone), Judith Frank, Carol Tripp, Port Advisory Board members Dave Haley and Bob Summers

Open Meeting to Public Comments (Limit 3 Minutes)#

• None

Commissioner Comments#

• Commissioner Frank added a report regarding the IBIC/Port security meeting to the agenda.

Consent Agenda Items#

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, considered routine, and enacted by one motion unless removed for discussion.

• A. Meeting minutes of February 8, 2013 approved and warrants accepted and processed
• B. Warrants #1636–#1641 totaling $786.78, processed and signed
• C. Resolution #2013-02: Approval and adoption of Commissioner Compensation beginning January 2014; Wald and Frank voted for, Henderson voted against

Old Business Items#

• PND Final Site Invoice Follow-up – Commissioner Henderson reported no response from PND regarding the certified letter on concerns about the final site invoice; he will attempt to communicate again by telephone.
• Coast and Harbors – Brad Miller Update – Commissioner Frank reported Brad Miller will perform the final 25% piling assessment on April 27–28. Henderson will notify Shane Phillips when complete and request a proposal for engineered repairs based on the report.
• JARPA/Shoreline Exemption Packet Update – Commissioner Frank reported that the county approved the exemption for the five-year maintenance program and charged an additional $281 for extra work. SEPA exemption forwarded to the State DFWL; packet considered complete.
• Recording Secretary Job Vacancy – Still unfilled; notices continue in the Post Office, Country Store, and Breeze. Commissioners currently performing the duties.

Commissioner Compensation#

• Resolution #2013-02 passed (Wald & Frank FOR, Henderson AGAINST)
• Commissioners will receive $104 for no more than one meeting (special or general) per month, beginning January 2014

Port of Kingston Scanner and Printer#

• Donated printer and scanner received; no connector cords included
• Commissioner Frank to follow up on cords

New Business Items#

• Accounting Summary – Carol Tripp reported:

  • January 2013 net positive inflow: $31.61
  • February 2013 net positive inflow: $257.84
  • Account Balances (Feb 28, 2013):
    • General Fund: $1,111.21
    • General Fund Investment Account: $49,118.71
    • Total: $50,229.32

• New Signs for the Dock – Henderson and Kurt Van Wyck to install two new signs; old signs removed. Alcohol and drugs prohibited on the dock.

• Attachment Revision for Float Ramp – Henderson to coordinate with Coasts & Harbors for proposal; Frank to notify County Shoreline Management (four-week notice required).

• POI Tax Levy Increase Proposal – Commissioners agreed to raise levy from $0.15 to $0.22 to fund dock maintenance, summer security, environmental measures, and refuse receptacles. General POI meeting June 4 to discuss ballot placement. Public involvement encouraged to develop pro/con positions.

• Security Meeting with IBIC – Frank reported March meeting with IBIC. Security to begin June 15 with two weeks of 7-day, 8-hour shifts, then reduced to 4 days/week with random hours until August 6. Patrol areas include Enchedes Stairs to Western Ave and the end of the dock as needed.

Open to Public Comment (Limit 3 Minutes Each)#

• Dave Haley inquired about grants. Carol Tripp noted potential sources: State Parks, Dept. of Ecology, RCO, state marine gas tax fund. Bob Summers will explore federal grant opportunities.

Commissioner Comments#

• None

Executive Session#

• None

Adjournment#

• Meeting adjourned at 8:10 PM

Signatures:

Commissioner Jeff Henderson

Commissioner Joan Wald

Commissioner Judith Frank

Recording Secretary

In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Port of Indianola at (360) 621-5786. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.