May 2, 2012 Meeting

Port of Indianola

Commission Meeting Minutes Date: Wednesday, May 2, 2012 Time: 7:03 PM Location: IBIC Clubhouse

Present:

• Commissioner Jeff Henderson
• Commissioner Joan Wald
• Port Auditor Carol Tripp

Acting Secretary: Lee Lannoye Other Attendees: Dave Haley (IBIC President), Karen Tiemeyer, Kirsten Jewell

Meeting Called to Order: 7:03 PM

1. Approval of Previous Minutes#

• Minutes from the March 15, 2012 Special Meeting reviewed.
• Approved as corrected by Commissioners Wald and Henderson.

2. Financial Report (Carol Tripp)#

• Required filings up to date.
• Tax collections by the county will be deposited in May, June, October, and November.
• $3,522 retention for Marine Services piling contract: 2 of 3 required state agency releases received; remaining release pending.

3. Vouchers Approved for Payment#

• #1590 – PND Engineering: $140.00
• #1591 – Puget Sound Energy: $87.53
• #1592 – Washington Public Ports Association: $115.00
• #1593 – IBIC: $1,441.50

4. Commissioner Resignation#

• Commissioner John Jacobsen resigned effective April 15, 2012.
• Will continue posting meeting notices and minutes at the Post Office.
• Commissioner Wald responsible for obtaining plaques recognizing service of Commissioner Jacobsen and Port Auditor Jo Benning.

5. Appointment Process for District 2 Commissioner#

• New commissioner and Commissioner Wald will stand for election at November 2013 general election.
• Notice of vacancy to be posted in Kitsap Herald and IBIC Breeze (June 14 issue).
• Applications due by Noon, Monday, June 25, 2012, via PO Box 496.
• Special meeting scheduled June 28, 7 PM at IBIC Clubhouse to review applications; executive session to select new commissioner.

6. Meeting Date Change#

• Motion to move July 3, 2012 meeting to July 10, 2012 at 7 PM at IBIC Clubhouse.
• Motion passed.

7. Port Website Development#

• Two proposals reviewed; proposal from Cory Gregerson approved subject to auditor confirmation for posting financial data.
• Contract: $350 initial development, $20/year hosting, $40/hr additional consulting.
• Website (portofindianola.com) expected to launch within 2 weeks after content submission.

8. Port Mission Statement & Advisory Committee#

• Draft mission statement reviewed; revisions requested to be sent to committee members along with Washington Public Ports Association Comprehensive Plan recommendations.
• Advisory Committee meeting scheduled May 10, 7 PM at IBIC Clubhouse.
• Committee membership: those attending May 10 meeting who wish to participate.
• First tasks: finalize mission statement and develop 5+ year comprehensive plan with timeline for presentation to commissioners.

9. Dock Signage & Rules Enforcement#

• Commissioner Henderson to review rules with Enduris (insurance pool) and report back to commission.

10. Swim Float Replacement#

• Design plans reviewed; estimated $12,000 for materials.
• Construction by volunteers; completion expected first week of June, installation shortly after.
• Old float cannot be reused; to be properly disposed of in approved landfill.
• Commissioner Henderson managing project with community volunteers.

11. Security#

• Commissioner Henderson met with IBIC Security Committee; security operations to commence June 15.
• Estimated cost: $10,000 plus hourly off-duty police.
• Motion to contribute 70% of cost up to $7,500: approved.

12. Indianola Rowing Club#

• Kirsten Jewell, representing the 501(c)(3) club, noted participation in Indianola Days.
• Discussed potential future collaboration between Port of Indianola and rowing club.

Meeting Adjourned: 9:25 PM

Submitted by: Lee Lannoye, Acting Secretary