January 18, 2012 Meeting

Port of Indianola

Commissioners Public Meeting Minutes Date: Wednesday, January 18, 2012 Time: 7:10 PM

Present:

• Commissioner John Jacobsen
• Commissioner Jeff Henderson
• Commissioner Joan Wald

Meeting Called to Order: 7:10 PM

1. Approval of Previous Minutes#

• Minutes of the December 29, 2011 meeting were read.
• Motion to accept minutes as read: Wald
• Seconded: Jacobsen
• Passed

2. Financial Report (Commissioner Jacobsen)#

• Cash Account (as of 1/11/2012): $9,699.62
• Kitsap Investment Pool: $46,248.48

3. Discussion Items#

A. Contributions to Indianola Beach Improvement Club (IBIC)#

• Garbage and Mutt Mitts (2011):
  • Garbage (2 dumpsters + recycling): $2,883
  • Mutt Mitts: $854.99
• Commissioner Wald will research number of POI tax parcels vs IBIC members to guide contributions.

B. Contributions to IBIC Security Services#

• 2011 IBIC security expenditures: $14,700
• POI contribution in 2011: $3,200
• Commissioner Henderson will work with IBIC security committee to assess contractors, scope, and community needs.

C. Contracting Accountant#

• Proposal to hire accountant to maintain records, coordinate payments, and prepare necessary documents.
• Suggested candidate: Carol Tripp, accountant/bookkeeper for Port of Poulsbo.
• Anticipated cost: 2 hours/month at hourly rate following initial setup.
• Motion to contract candidate: Wald
• Seconded: Henderson
• Passed

D. Bank Signatories#

• Commissioners Henderson and Wald added as signatories on POI Bank of America accounts.

E. Commissioner Chair Position#

• Commissioner Jacobsen recognized for service as chair.
• Motion to appoint Commissioner Henderson as new Commission Chair: Wald
• Seconded: Jacobsen
• Passed

F. POI Website#

• Motion for Commissioner Wald to reserve URL portofindianola.com: Henderson
• Seconded: Jacobsen
• Passed
• Further discussion on content, management, and costs scheduled for subsequent meetings.

G. POI Document Storage#

• Discussion on establishing location for POI documents and long-term storage.
• IBIC Clubhouse office considered; security and access discussed.
• Further discussion to continue.

H. POI Assets and Assessments#

• Hard assets: Indianola Dock and adjacent stairway
• Liquid assets: Cash account and Kitsap County Investment Pool
• No office fixtures or computers currently owned

I. POI Mission Statement#

• Public meeting to be scheduled for brainstorming mission statement verbiage.

J. 5-Year POI Plan#

• Discussion to occur at subsequent meeting.

K. Swim Float Construction#

• New swim float to be constructed prior to June 2012 by local volunteers.
• Construction will follow engineer-designed and regulatory agency-approved plans.
• Current float to be disposed of per construction permit requirements.

Meeting Adjourned: 9:00 PM

Submitted by: Jeff Henderson