December 18, 2012 Meeting

Indianola Port District

Board of Port Commissioners – Special Meeting Date: Tuesday, December 18, 2012 Time: 7:00 PM Location: Indianola Clubhouse, 20446 Indianola Road NE, Indianola, WA 98342

Present:

• Jeff Henderson – Chairman
• Joan Wald – Commissioner
• Judith Frank – Commissioner
• Carol Tripp – Port Bookkeeper
• Lee Lannoye
• Dave Haley
• Bob Summers
• Steve Linger

1. Call to Order#

• Meeting called to order at 7:05 PM.

2. Open Meeting to Public Comments#

• None

3. Commissioner Comments#

• Comm. Frank will submit, by January 14th, a legal public notice for discussion of Comprehensive Scheme and minor amendment to the mission statement during the regular February 5th meeting.
• Carol Tripp will send proper verbiage to Comm. Frank for the Recording Secretary opening notice.

4. Consent Agenda Items#

• November 6, 2012 Meeting Minutes approved.
• Warrants #1620–#1624 totaling $866.50 processed and signed.
• Resolutions: None

5. Old Business#

A. PND Final Site Invoice Follow-up (Comm. Henderson)#

• John Olsen (PND) still awaiting authority response regarding amendment of final invoice.
• Comm. Henderson to draft and send a certified letter documenting POI efforts.

B. Coasts and Harbors – Shane Phillips Update (Comm. Henderson)#

• Proposal from Mr. Phillips expected prior to January 3 Special meeting.

C. JARPA/Shoreline Exemption Packet Update (Comm. Frank)#

• Finalized POI Comprehensive Scheme required for 5-year maintenance permit.
• Comm. Frank to meet with Dave Haley and Bob Summers in January to finalize JARPA, SEPA, and Shoreline Exemption checklists.
• Final packet submission appointment to be scheduled with the County.

D. Recording Secretary Job Vacancy & Description#

• Job vacancy and description accepted.
• Carol Tripp to send example verbiage to Comm. Frank for posting.

6. New Business#

A. Comprehensive Scheme Draft Review#

• Comments favorable; no additions or amendments made.

B. Amend POI Mission Statement#

• Previous resolution amended to add “maintaining and” in the text.
• Comm. Henderson to distribute updated resolution.

C. Accounting Summary#

• Majority of general fund to be moved to investment account.
• 2012 invoices from IBIC (security, Mutt Mitts, waste management) needed before year-end to avoid affecting 2013 budget.
• Dave Haley to contact IBIC bookkeeper Moe O’Rourke regarding outstanding invoices.

7. Open to Public Comment#

• Steve Linger: Requested POI support allowing law enforcement access after hours for surveillance due to crab poaching. Commissioners supported the request.
• Dave Haley (IBIC Trustee): Reported challenges placing porta-potty on beach; alternatives near dock entrance require further discussion due to aesthetics.

8. Commissioner Comments#

• None

9. Executive Session#

• None

10. Adjournment#

• Meeting adjourned at 8:20 PM

Approved by:

• Commissioner Jeff Henderson
• Commissioner Joan Wald
• Commissioner Judith Frank

Recorded by: Recording Secretary

In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port to make reasonable arrangements to ensure accessibility.