August 6, 2012 Meeting

Indianola Port District

Board of Port Commissioners – Regular Meeting Date: August 6, 2012 Time: 7:00 PM Location: Indianola Clubhouse, Indianola Ave, Indianola, WA 98342

Present:

• Judith Frank – Commissioner
• Joan Wald – Commissioner
• Carol Tripp – Accountant
• Beverly Ford – Recording Secretary

Absent:

• Jeff Henderson – Chairman

1. Call to Order#

Meeting called to order at 7:00 PM.

2. Commissioner Comments#

• None

3. Public Comments#

• Greg Trueb: expressed interest in joining the Port process and increasing awareness.
• Lee Lannoye: general comment (no specific detail provided).

4. Consent Agenda Items#

• Approval of Minutes: Port of Indianola meeting July 3, 2012
  • Motion: Commissioner Frank
  • Second: Commissioner Wald
  • Passed: Yes
• Approval of Warrants:
  • Motion: Commissioner Frank
  • Second: Commissioner Wald
  • Passed: Yes

5. Old Business#

A. Dock Signage

• Vandalized sign to be combined with new end-of-dock sign, larger size with clearer regulations.
• Motion: Commissioner Wald
• Second: Commissioner Frank
• Passed: Yes

B. Records and Paperwork

• Excess records, correspondence, and newspaper articles to be purged with consideration for historical value.
• Digital records and a records retention policy to be compiled.

6. New Business#

A. Preliminary Budget Discussion

• Budget must be presented on or before September 15, 2012.
• Discussion of potential 1% levy increase for 2013 with Auditor Carol Tripp.
• Comprehensive 6-year plan for pier piling replacement discussed; eligible for state and federal grants.
• Pilings inspection proposed by October 15, estimated cost ~$500, to be factored into 2013 budget.

B. Recording Secretary Compensation

• Executive Session (Personnel) 8:00 PM – 8:10 PM.
• Duties: attend meetings, record minutes, maintain minutes book, upload to POI website.
• Motion: Commissioner Wald to pay $40 per meeting
• Second: Commissioner Frank
• Passed: Yes

C. Advisory Committee Meeting

• Scheduled for August 27, 2012 at 7:00 PM.

D. Accounting & Warrants

• Accounting summary presented by Carol Tripp (attached).
• Discussion on Commissioners signing warrants, invoices, and timing conflicts.
• Board instructed Carol to draft a policy for invoice payments to present at next meeting.
• Motion: Commissioner Frank to move physical location of POI checkbook to Auditor Carol Tripp
• Second: Commissioner Wald
• Passed: Yes

7. Open to Public Comment (Limit 3 minutes each)#

• Comments received regarding warrants and expenses.

8. Commissioner Comments#

• None

9. Requests for Future Agenda Items#

• Commissioner Frank:
  • Research solar-powered navigational light at end of pier.
  • Replace bent sign at beginning of pier when float is removed at end of summer.
  • Provide dry storage for swim float at end of summer.
  • Discuss enforcement of 30-minute moorage rule.

10. Adjournment#

• Meeting adjourned at 8:48 PM.

Signatures:

Judith Frank

Joan Wald

Beverly Ford, Recording Secretary