Meeting Minutes

September 15, 2020 Meeting Minutes

INDIANOLA PORT DISTRICT

PORT COMMISSION MEETING

BOARD OF COMMISSIONERS

 

MEETING MINUTES OF THE INDIANOLA PORT DISTRICT BOARD OF PORT COMMISSIONERS, TUESDAY,

September 15, 2020 AT 7:00 PM, INDIANOLA PAVILION 18976 INDIANOLA ROAD NE, INDIANOLA, WA 98342

 

Commissioners in attendance: Jeff Henderson, Gary Walker, Eric Cookson

Port Auditor: Susan Henry

Recording Secretary: Jeff Henderson

Other Attendees: Sarah Runnels, John Lane, Terry Reckord

 

CALL TO ORDER Commissioner Henderson called the meeting to order at 7:04 PM

 

COMMISSIONER COMMENTS: Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. NONE

 

CONSENT AGENDA ITEMS:

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by a Commission member or by Citizen Request.

  1. Meeting Minutes of the June 28, 202 regular meeting – Commissioner Henderson moved to accept the minutes as submitted. Second by Commissioner Cookson, passed unanimously.

  2. Accounting Summary Report by Port Auditor Susan Henry. Auditor Henry provided statement for July and August 2020. POI continues to see property tax income. As of September 15, 2020, Net General Fund balance after warrants paid, not including project fund, is $104,177.28. RCO Project fund balance is $10,752.94. Project Fund Expense Balance is ($32,834.38). As agreed in earlier meetings, the Project Fund is now being used to track the RCO Grant Match.

  3. Payables for August 2020 and previous month are $1,131.99. Voucher #2103 for $354.26 to Yardvark Services LLC for landscaping maintenance. Voucher #2104 for $777.73 to reimburse Commissioner Walker for Kitsap County permit fee. Commissioner Henderson moved to approve payment of vouchers as submitted. Second by Commissioner Walker, passed unanimously.

OLD BUSINESS ITEMS - NONE

 

NEW BUSINESS ITEMS

  1. Maintenance/Repair Permit - Commissioner Walker reports that 5-year Maintenance and Repair permit documents have been submitted and associated fees paid.

  2. Dock Entrance Upgrade – Terry Reckord reported that the Shoreline Substantial Permit has been approved by Kitsap County and the DOE has 30 days to review and approve. Connie Rekord has submitted the Building Permit to Kitsap County and we anticipate receiving the Building Permit by year-end. This should be the final permit required which will allow us to proceed with completing the bid package. Commissioner Henderson will update the Small Works Roster application on the Port of Indianola Web site and submit an article for the Indianola Breeze requesting any interested contractors to complete the Small Works Roster to be included in the bid process for the head of the dock project.

  3. Next Port Commission Meeting will be held on October 20, 2020.

 

OPEN TO PUBLIC COMMENT

  1. Sarah Runnels reports that Pam Dassel and Casper Lane are discussing a proposed Ancestral Sign detailing tribal presence in Indianola.

 

COMMISSIONERS COMMENTS – NONE

 

EXECUTIVE SESSION – NONE

 

ADJOURNMENT – Commissioner Cookson moved to adjourn the meeting at 7:52 PM. Seconded by Commissioner Walker, passed unanimously.

 

 

__________________________________

Commissioner, Jeff Henderson

 

__________________________________

Commissioner, Eric Cookson

 

__________________________________

Commissioner, Gary Walker

_________________________________

Recording Secretary, Jeff Henderson

 

In accordance with the American with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification

8 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.

 

BOARD OF COMMISSIONERS

 

MEETING MINUTES OF THE INDIANOLA PORT DISTRICT BOARD OF PORT COMMISSIONERS, TUESDAY July 18, 2017 AT 7:00 PM, INDIANOLA CLUBHOUSE 20446 INDIANOLA ROAD NE, INDIANOLA, WA 98342

 

Commissioners in attendance: Jeff Henderson, Eric Cookson, John Lane

Port Auditor: Susan Henry

Recording Secretary: Jayne Larson

 

CALL TO ORDER Commissioner Henderson called the meeting to order at 7:09 PM

 

COMMISSIONER COMMENTS: Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items.

None

 

CONSENT AGENDA ITEMS:

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by a Commission member or by Citizen Request.

 

  1. Meeting Minutes of the June 13, 2017 regular meeting – Commissioner Lane moved to accept the minutes as submitted. Second by Commissioner Henderson, passed unanimously.
  2. Accounting Summary Report by Port Auditor Susan Henry read by Commissioner Henderson
  1. Some property tax revenue received and memorial donations.
  2. As of June 30, 2017, Net General Fund balance not including project fund is $87,532.79. Project Fund Balance is $4,078.18.
  3. Some funds will be moved from the General Fund #88715 into the General Fund Investment Account to increase interest income.
  1. Payables for July : Voucher 2028- $66.23 to reimburse Jeff Henderson for sign install expenses, Voucher 2029- $1675.80 to State of Washington Auditor’d Office, Voucher 2030 - $1000.00 for IBIC security service expense.

Commissioner Henderson moved to approve vouchers as submitted. Seconded by Commissioner Lane, passed unanimously.

 

 

OLD BUSINESS ITEMS - NONE

 

NEW BUSINESS ITEMS

  1. Navigation Lights Update: Commissioner Henderson has been in communication with the supplier and the replacement lights are expected this Friday. Installation will be next week.
  2. No Parking/Fire Lane Sign Update – Commissioner Lane has been in contact with the County, the Fire Department and the dock neighbors on this issue.

One No Parking sign has been installed. Fire Lane issue remains open.

  1. Indianola Road End Acquisition was discussed. Many questions raised and there are pro and cons. Commissioner Lane will continue to pursue this idea for feasibility, costs and liability and report back for consideration.
  2. Update on Grant Submission – Due to lack of a state budget at this time, grant funding is unknown and the July 12th meeting in Olympia was not attended.
  3. Winter Swim Float Storage is needed. Commissioner Henderson will follow up on discussions with community members.

 

Next Port Commission Meeting will be held on September 19, 2017.

 

OPEN TO PUBLIC COMMENT – NONE

COMMISSIONERS COMMENTS – Commissioner Cookson raised the question about the Indianola boat ramp and will follow up with IBIC.

EXECUTIVE SESSION – NONE

ADJOURNMENT – Commissioner Lane moved to adjourn the meeting at 7:56 PM. Seconded by Commissioner Cookson, passed unanimously.

 

 

__________________________________

Commissioner, Jeff Henderson

 

__________________________________

Commissioner, Eric Cookson

 

__________________________________

Commissioner, John Lane

_________________________________

Recording Secretary, Jayne Larson

 

In accordance with the American with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.