Meeting Minutes

January 21, 2020 Meeting Minutes

INDIANOLA PORT DISTRICT

PORT COMMISSION MEETING

BOARD OF COMMISSIONERS

 

MEETING MINUTES OF THE INDIANOLA PORT DISTRICT BOARD OF PORT COMMISSIONERS, TUESDAY, JANUARY 21, 2020 AT 7:00 PM, INDIANOLA CLUBHOUSE 18976 INDIANOLA ROAD NE, INDIANOLA, WA 98342

 

Commissioners in attendance: Jeff Henderson, Gary Walker

Port Auditor: Susan Henry

Recording Secretary: Jayne Larson

Guests: Terry Reckord

 

CALL TO ORDER Commissioner Henderson called the meeting to order at 7:03 PM

 

COMMISSIONER COMMENTS: Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. NONE

 

CONSENT AGENDA ITEMS:

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by a Commission member or by Citizen Request.

 

  1. Meeting Minutes of the November 19, 2019 regular meeting – Commissioner Henderson moved to accept the minutes as submitted. Second by Commissioner Walker, passed unanimously.

  2. Accounting Summary Report by Port Auditor Susan Henry. Auditor Henry provided statement for November and December 2019. As of December 31, 2019, Net General Fund balance after warrants paid, not including project fund, is $110,010.14. Project Fund Balance is ($24,022.68). As agreed in earlier meetings, the Project Fund is now being used to track the RCO Grant Match.

  3. Payables for January 2020 are $1,519.75. Voucher #2088 for $500.00 to Kingston Diver Down. Voucher #2089 for $85.00 to Sound Publishing Inc. Voucher #2090 for $34.06 to Cory Gregerson. Voucher #2091 for $600.60 to State Auditor’s Office. Voucher #2092 for $300.00 to WPPA. Commissioner Henderson moved to approve payment of vouchers as submitted. Second by Commissioner Walker, passed unanimously.

  4. Auditor Henry reports that the State Auditor’s Office has completed their review of 2017 and 2018 records and everything was fine. The Auditor’s Office commented that the reimbursement of expenses to POI staff should be clarified in writing with a suggestion of using pre-printed receipts.

OLD BUSINESS ITEMS - NONE

 

NEW BUSINESS ITEMS

  1. New Commissioner Swearing In –the oath of office was sworn by Gary Walker.

  2. Resolution 2020-01 introduced by Commissioner Henderson. Resolution 2020-01 follows Resolution 2013-14, in which the Commission agrees to continue to serve the Port Commission and forego compensation. Commissioner Walker moved to accept Resolution 2020-01. Second by Commissioner Henderson, passed unanimously.

  3. Maintenance/Repair Permit - Commissioner Walker is working on this permit process. Permit number has been assigned but more documents are needed.

  4. Dock Entrance Upgrade –Terry Reckord gave an update. The Shoreline Substantial Development Permit (SSDP) is in a pre-application review at the county. POI may be able to get a Type I revision which would require a simplified checklist process and shorten the timeframe and cost of the SSDP, The SSDP can take several/many months but is required before the building permit can be obtained. The building permit typically takes less than a month to obtain.

  5. Port Website page update –this subject will be addressed next month.

  6. Next Port Commission Meeting will be held on February 18, 2020.

 

OPEN TO PUBLIC COMMENT NONE

 

COMMISSIONERS COMMENTS – NONE

 

EXECUTIVE SESSION – NONE

 

ADJOURNMENT – Commissioner Henderson moved to adjourn the meeting at 7:41 PM. Seconded by Commissioner Walker, passed unanimously.

 

__________________________________

Commissioner, Jeff Henderson

 

__________________________________

Commissioner, Eric Cookson

 

__________________________________

Commissioner, Gary Walker

_________________________________

Recording Secretary, Jayne Larson

 

In accordance with the American with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification

8 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.