Meeting Minutes

March 20 2018 Meeting Minutes

INDIANOLA PORT DISTRICT

PORT COMMISSION MEETING

BOARD OF COMMISSIONERS

 

MEETING MINUTES OF THE INDIANOLA PORT DISTRICT BOARD OF PORT COMMISSIONERS, TUESDAY March 20, 2018 AT 7:00 PM, INDIANOLA CLUBHOUSE 18976 INDIANOLA ROAD NE, INDIANOLA, WA 98342

 

Commissioners in attendance: Jeff Henderson, Eric Cookson, John Lane

Port Auditor: Susan Henry

Recording Secretary: Jayne Larson

 

CALL TO ORDER Commissioner Henderson called the meeting to order at 7:00 PM

 

COMMISSIONER COMMENTS: Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items.

Commissioner Henderson spoke to recognize the great contributions from Sara Runnells over the past several years. Sara has provided the Port of Indianola and the community countless hours of support with her reporting, photography and participation in Port and community projects. The Port of Indianola wishes Sara and Billy Runnells good fortune and happiness in their next home and community.

 

CONSENT AGENDA ITEMS:

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by a Commission member or by Citizen Request.

 

  1. Meeting Minutes of the January 16, 2018 regular meeting – Commissioner Henderson moved to accept the minutes as submitted. Second by Commissioner Cookson, passed unanimously.

  2. Accounting Summary Report by Port Auditor Susan Henry.

  1. Payables submitted for approval include Voucher #2041 for John Lane, to reimburse for navigation lights, $460.49; #2042 for Susan Henry, to reimburse for US Bank fee, $170.00; and, #2043 for Puget Sound Energy, regular and advanced payment, $60.00.

Commissioner Henderson made a motion to approve payment of vouchers presented. Seconded by Commissioner Lane. Passed unanimously.

  1. Accounting summary – Auditor Henry provided statements for January 2018 and February 2018. As of February 28, 2018, Net General Fund balance after warrants paid, not including project fund, is $89,826.70. Project Fund Balance is $4,178.18.

 

OLD BUSINESS ITEMS - NONE

 

NEW BUSINESS ITEMS

  1. Maintenance and Repair Permit Renewal: Commissioner Lane will take over this project. Connie Reckord will help with the SEPA and Corp paperwork for the permit.

  2. Patons (Private aid to navigation) – Dock Lights – Commissioner Henderson has new lights and will meet with someone in Kingston to discuss how to safeguard lights before installation. Security cameras were also proposed as a solution to the vandalism but discussion was tabled until further notice.

  3. RCO/ALEA Grant – Commissioner Cookson reports that an email from Senator Rolfes noted that POI had received the grant. We are waiting to hear from RCO before any work begins. The grant request was for $31,000 with POI to provide 50% match.

Commissioner Lane will contact the county to obtain a county road end survey. Terry Reckord will email Commissioner Lane with some additional questions to ask the county engineers.

Ideally this project would begin this coming fall or winter.

  1. PDC-F1 Filing deadline is 4/15/2018: Commissioner Henderson reminded Commissioners Cookson and Lane of this public disclosure commission requirement.

  2. Repair permit: As noted above, Commissioner Lane will follow up to obtain this 5 year repair permit from the county.

  3. Bollard – Locks: Commissioner Henderson reports that the keys received don’t work on the locks. The Port will need to replace the locks and keys.

 

Next Port Commission Meeting will be held on April 17, 2018.

 

OPEN TO PUBLIC COMMENT – NONE

COMMISSIONERS COMMENTS – NONE

EXECUTIVE SESSION – NONE

ADJOURNMENT – Commissioner Henderson moved to adjourn the meeting at 8:01 PM. Seconded by Commissioner Lane, passed unanimously.

 

 

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Commissioner, Jeff Henderson

 

 

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Commissioner, Eric Cookson

 

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Commissioner, John Lane

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Recording Secretary, Jayne Larson

 

In accordance with the American with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.