Meeting Minutes

June 19 2018 Meeting Minutes

INDIANOLA PORT DISTRICT

PORT COMMISSION MEETING

BOARD OF COMMISSIONERS

 

MEETING MINUTES OF THE INDIANOLA PORT DISTRICT BOARD OF PORT COMMISSIONERS, TUESDAY JUNE 19, 2018 AT 7:00 PM, INDIANOLA CLUBHOUSE 18976 INDIANOLA ROAD NE, INDIANOLA, WA 98342

 

Commissioners in attendance: Jeff Henderson, John Lane, Eric Cookson

Port Auditor: Susan Henry

Recording Secretary: Jeff Henderson

 

CALL TO ORDER Commissioner Henderson called the meeting to order at 7:08 PM

 

COMMISSIONER COMMENTS: Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. NONE

 

CONSENT AGENDA ITEMS:

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by a Commission member or by Citizen Request.

 

  1. Meeting Minutes of the May 22, 2018 regular meeting – Commissioner Henderson moved to accept the minutes as submitted. Second by Commissioner Lane, passed unanimously.

  2. Accounting Summary Report by Port Auditor Susan Henry.

  1. Accounting summary – Auditor Henry provided statement for May 2018. As of May 31, 2018, Net General Fund balance after warrants paid, not including project fund, is $99,505.57. Project Fund Balance is $4,178.18.

  2. Payables submitted for approval: Voucher #2047 for Jeff Henderson reimbursement for hardware and locks to install navigation lights on dock $42.48, Voucher #2048 US Post Office Annual PO Box Fee $82.00, Voucher #2049 Mattson’s Bay Marine $577.00 for swim float storage fees (January 1,2018 – May 31, 2018) + moving swim float from dry storage to water.

  3. Additionally, Port of Indianola made semi-annual payment on our Government Obligation Bond in the amount of $19,400.00. This payment is coordinated through the Kitsap County Auditors Office via fund transfer.

 

Commissioner Henderson made a motion to approve payment of vouchers presented. Seconded by Commissioner Lane. Passed unanimously.

 

OLD BUSINESS ITEMS - NONE

 

NEW BUSINESS ITEMS

  1. Maintenance and Repair Permit Renewal: Commissioner Lane reports that progress has been made but permit has not been issued.

  2. Grant Update and Milestone Worksheet – Milestone Worksheet discussed with Target Dates + Comments. Henderson to complete and forward to E. Cookson and Terry Reckord for comments. Eric Cookson to submit finalized document to RCO.

  1. Next steps for Dock entrance upgrade project – Commissioner Lane will contact Molly Foster, Kitsap County Property Manager to discuss property lines owned by Kitsap County v. Port of Indianola. Terry Reckord shared updated project drawings with the Commissioners and anticipates complete drawings by 9/1/2019. Commissioner Cookson explained and detailed ‘in kind’ & ‘pro bono’ donations in the form of volunteer work on the project are applicable to the required Port of Indianola 50% match on the RCO Grant. In the near future the Port will reach out to Kitsap County Commissioner Rob Gelder to keep him up to date on our progress. Commissioner Henderson to update Port of Indianola Small Works Roster Application available on the Port website. Potential contractors will be contacted to complete and submit the updated Small Works Roster Application.

  2. Dock Security – Commissioner Lane contacted Suquamish Police Department to inquire about the availability of off duty officers to patrol Port Properties, unfortunately off-duty officers are not available. Commissioner Henderson will contact IBIC treasurer and request an invoice in the amount of $1000.00 which the Port budgeted for 2018 Security. These funds will be in addition to IBIC budgeted Security funds.

  3. Port Signage – Commissioner Lane noted that the sign at the end of the dock advising a 30 Minute maximum for mooring at the swim float has been removed. Commissioner Henderson removed the sign in September 2017 due to deterioration. Commissioner Henderson will have a replacement sign ordered and installed ASAP.

 

Next Port Commission Meeting will be held on August 14, 2018.

 

OPEN TO PUBLIC COMMENT – NONE

COMMISSIONERS COMMENTS – NONE

EXECUTIVE SESSION – NONE

ADJOURNMENT – Commissioner Henderson moved to adjourn the meeting at 8:27 PM, seconded Commissioner Lane, unanimously approved. Seconded by Commissioner Lane, passed unanimously.

 

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Commissioner, Jeff Henderson

 

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Commissioner, Eric Cookson

 

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Commissioner, John Lane

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Recording Secretary, Jeff Henderson

In accordance with the American with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification

8 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.