Meeting Minutes

October 27, 2015 Minutes

INDIANOLA PORT DISTRICT

PORT COMMISSION MEETING

BOARD OF COMMISSIONERS

 

MEETING MINUTES OF THE INDIANOLA PORT DISTRICT BOARD OF PORT COMMISSIONERS, Tuesday, October 27, 2015 at 7:00 PM, INDIANOLA CLUBHOUSE 20446 INDIANOLA ROAD NE, INDIANOLA, WA 98342

 

Commissioners in attendance:  Jeff Henderson, Eric Cookson

Commissioner absent: John Lane

Port Auditor: Susan Henry

Recording Secretary: Jayne Larson

 

CALL TO ORDER Commissioner Henderson called the meeting to order at 7:03 PM

 

COMMISSIONER COMMENTS:  Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items.

Commissioner Henderson acknowledged and thanked everyone for the huge effort undertaken over the past two years to improve the safety and continuing utility of the Indianola dock. During the recent work on piling replacement, Dan Wolfe from Quigg Bros., commented that several of the pilings removed were in very bad condition. Quigg Bros. did an outstanding job. Damaged decking at the end of the dock, as supplied by Smyth Lumber, was replaced where required.

 

CONSENT AGENDA ITEMS:

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by a Commission member or by Citizen Request.

 

  1. Meeting Minutes of the September 15, 2015 regular meeting – Commissioner Cookson moved to accept the minutes as submitted, Second by Commissioner Henderson, passed unanimously.
  2. Accounting Summary Report by Port Auditor Susan Henry

  1. Net General Fund balance after warrants are paid, was $68,973.29. Project Fund Balance was $1,976.90.

  2. Payables - Warrants presented for $984.20. Warrants include cost of dock navigation lights and Mantle Industries inspection of the dock ramp. Auditor Susan Henry noted that the payment to Quigg will be in the November meeting warrants. Commissioner Henderson moved to accept the payables as submitted on the voucher list. Commissioner Cookson seconded. Passed unanimously.

 

OLD BUSINESS ITEMS

 

NEW BUSINESS ITEMS

  1. Phase II Piling Replacement Update: Commissioner Henderson reported that piling replacement is done as noted earlier and the ladder and the navigation lighting have also been installed.

  2. Swim Float Gangway replacement: Commissioner Henderson noted this will be a 2016 expenditure and POI has received an estimate two options: 28 foot ramp or 32 foot ramp. Both options are quoted below the approved budget. Commissioner Henderson is going to check shipping alternatives to try to reduce the $880 quoted cost.

  3. Stair Tread replacement is completed.

  4. 2016 Budget Approval and Resolution: Commissioner Henderson reported that the budget has been advertised in the local newspaper. The budget reflects the tax levy increase in the resolution.

    RESOLUTION 2015-06: Port of Indianola to adopt the 2016 Budget as proposed and published. Commissioner Cookson moved to accept the 2016 Budget as presented. Seconded by Commissioner Henderson. Passed unanimously.

    RESOLUTION 2015-07: Tax Levy increase of 1.095 % from the previous year. Commissioner Cookson moved to accept the levy for 2016 as proposed. Commissioner Henderson seconded. Passed unanimously.

    Susan Henry signed and will submit the Levy Certification to the County Assessor.

  5. Conceptual Head of Dock Designs: Connie and Terry Reckord drew and presented three possible designs for the head of the dock. Options were reviewed at the previous meeting. Major issues for consideration are ADA compliance, maintaining character of the dock, and consolidate necessary signage. Consensus of Commissioners and public discussion was in favor of Plan B, minimal changes with aesthetic and accessibility improvements.  The full width of the existing bents would be maintained. There may be significant cost savings if some of the bents could be eliminated without major impact to the character of the dock. The Commissioners would like to have expanded engineering drawings and rough estimates of costs for discussion at the December Port meeting.

  6. Next meeting will be November 17, 2015 - Indianola Clubhouse 7:00 PM

 

OPEN TO PUBLIC COMMENT –

  1. A question was received about the condition of the stringers at the end of the dock. Commissioner Henderson reported that in his discussions with Quigg’s representative, there was no comment about an issue with those stringers.

  2. 100 year anniversary question received. Commissioner Henderson will contact Susan Hancock and find out status of that project.

COMMISSIONERS COMMENTS – NONE

EXECUTIVE SESSION – NONE

ADJOURNMENT – Commissioner Henderson moved to adjourn the meeting at 8:21 PM, Seconded by Commissioner Cookson, passed unanimously.

 

 

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Commissioner, Jeff Henderson

 

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Commissioner, Eric Cookson

 

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Commissioner, John Lane

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Recording Secretary, Jayne Larson

 

In accordance with the American with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility