Meeting Minutes

March 17 2015

INDIANOLA PORT DISTRICT

PORT COMMISSION MEETING

BOARD OF COMMISSIONERS

 

MEETING MINUTES OF THE INDIANOLA PORT DISTRICT BOARD OF PORT COMMISSIONERS, Tuesday, March 17, 2015 at 7:00 PM, INDIANOLA CLUBHOUSE 20446 INDIANOLA ROAD NE, INDIANOLA, WA 98342

Commissioners in attendance: Jeff Henderson, John Lane

Commissioner Absent: Eric Cookson

Port Auditor: Susan Henry

Recording Secretary: Jayne Larson

CALL TO ORDER Commissioner Henderson called the meeting to order at 7:04 PM

COMMISSIONER COMMENTS:  Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. NONE

 

CONSENT AGENDA ITEMS:

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by a Commission member or by Citizen Request.

  1. Meeting Minutes of the February 17, 2015 meeting – Commissioner Lane moved to accept the minutes as submitted, Second by Commissioner Henderson, passed unanimously.
  2. Accounting Summary Report by Port Auditor Susan Henry

  1. Donations for the Plankholder account are tracked in the accounting report separately. To date, almost $9,000.00 has been received. Some donations have been received but are not shown in the report.

  2. Net General Fund balance as of February 28, 2015, after warrants are paid, is $78,283.25.

  3. Payables - Warrants presented for approval include an invoice from Smyth for some of the planks and $315.00 invoice from Quantum for design and drawings for the end of the dock. Net total warrants were $2043.56

    Commissioner Lane moved to accept the warrants as submitted. Commissioner Henderson seconded. Passed unanimously.

OLD BUSINESS ITEMS

NEW BUSINESS ITEMS

  1. Phase II discussion – Commissioner Henderson reviewed the current status.

  1. Lisa Fitch reports that paperwork is almost the same as last year’s work. The quantity and numbers of the bents are different from last year. Bent #9 has been added. Documents are ready to submit.

  2. An emergency ladder at the end of the dock has also been added to the contract and Quigg gave the Port a $1,000.00 cost add-on for this change of scope.

  3. Since the contract is less than $300,000.00, the Port is not required to put the job out for bid. A new contract will be issued to Quigg Brothers based on their technical knowledge of the requirements, their performance and their lowest bid on Phase I.

  4. A courtesy letter will be sent to the Suquamish Tribe to let them know about the Phase II plans and schedule. Susan Hancock suggests that communication to the Tribe include the dock’s benefits to Tribe members as the Tribe may be a potential source of funds.

  1. Resolution 2015-02 – Comprehensive plan adoption

    Resolution 2015-02 corrects some dates in the earlier resolution.

    Commissioner Lane moved to adopt the Comprehensive Scheme as submitted in Resolution 2015-02, effective March 17, 2015. Commissioner Henderson seconded. Passed unanimously.

  2. Update on financing for Phase II - Commissioner Lane reports that the paperwork is in progress with Cashmere Valley Bank and Kitsap County is on board. Commissioner Lane has requested a loan amount of $237,000.00 with a funding schedule in September 2015.

  3. Update on deck boards – Commissioner Lane reports that volunteers are scheduled to replace the old deck planks on Sunday, March 22, 2015 at 9:00 AM, weather permitting. Commissioner Lane has met with volunteers who have signed volunteer paperwork. Smyth Lumber will deliver 640 planks to the dock on Sunday.

  4. Next meeting will be April 21, 2015 - Indianola Clubhouse 7:00 PM

OPEN TO PUBLIC COMMENT -

A question was raised about the boats under the dock. A suggestion was made to put a notice in the Breeze and in the local paper that boats would be removed and sold for funds for planks if not removed this summer. Some of the boats have been removed, but some still remain in that unauthorized space.

COMMISSIONERS COMMENTS - NONE

EXECUTIVE SESSION – NONE

ADJOURNMENT – Commissioner Lane moved to adjourn the meeting at 7:43 PM, Second by Commissioner Henderson, passed unanimously.

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Commissioner, Jeff Henderson

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Commissioner, Eric Cookson

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Commissioner, John Lane

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Recording Secretary, Jayne Larson

In accordance with the American with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.