Meeting Minutes

July 21, 2015

INDIANOLA PORT DISTRICT

PORT COMMISSION MEETING

BOARD OF COMMISSIONERS

 

MEETING MINUTES OF THE INDIANOLA PORT DISTRICT BOARD OF PORT COMMISSIONERS, Tuesday, July 21, 2015 at 7:00 PM, INDIANOLA CLUBHOUSE 20446 INDIANOLA ROAD NE, INDIANOLA, WA 98342

 

Commissioners in attendance:  Jeff Henderson, John Lane, Eric Cookson

Port Auditor: Susan Henry

Recording Secretary: Jayne Larson

 

CALL TO ORDER Commissioner Henderson called the meeting to order at 7:04 PM

 

COMMISSIONER COMMENTS:  Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. NONE

 

CONSENT AGENDA ITEMS:

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by a Commission member or by Citizen Request.

 

  1. Meeting Minutes of the June 16, 2015 regular meeting – Commissioner Cookson moved to accept the minutes as submitted, Second by Commissioner Lane, passed unanimously.
  2. Meeting Minutes of the July 2, 2015 Special Meeting – Commissioner Lane moved to accept the minutes as submitted. Seconded by Commissioner Henderson, passed unanimously.
  3. Accounting Summary Report by Port Auditor Susan Henry

  1. Net General Fund balance after warrants are paid, was $78,487.18. Project Fund Balance was $2,069.06.

  2. Payables - Warrants presented for $8,749.39. Warrants for this month included Kitsap County permit fee for Phase II dock repair and wood from Smyth Mill for decking replacement. Commissioner Henderson moved to accept the payables as submitted on the voucher list. Commissioner Lane seconded. Passed unanimously.

     

 

OLD BUSINESS ITEMS

 

NEW BUSINESS ITEMS

  1. Resolution 2015-06: New $250,000.00 bond financing for capital improvement project Phase II. K&L Gates fee is the Port’s attorney for the bond and their invoice will be received before the next Port meeting at $3000.00 or less. The interest rate will start at 2.98% until 2020 and increase thereafter. August 13, 2015 is the planned funding date and the document package is expected in the next week to 10 days. Commissioner Lane moved to accept the limited tax general obligation bond as submitted in resolution 2015-06. Seconded by Commissioner Cookson. Passed unanimously.

  2. Permit Update: Commissioner Henderson reports that the County permit is approved and paperwork will be ready in 2 weeks. The commercial building permit will be ready within a week. The Corp expects to have their review completed within 2 weeks also.

  3. Update on stair treads/rail caps: Commissioner Lane reported on the materials required and the work involved for rail caps and stair treads. The stair treads may become the first priority and Commissioner Lane stated that the volunteers are eager to continue the repair project. The rails and stairs will all be replaced with Douglas fir. Commissioner Lane spoke again about the generous log and milling donation provided by Bill Sibbitt.

  4. Master Plan update: Commissioner Cookson reported that the Master Plan was sent to the state and has been approved which makes the Port eligible to pursue grant opportunities. The next available grant cycle is for funding in 2017 with an application deadline of March 1, 2016. Grant funding could be the solution for upgrading the head of the dock. Commissioner Cookson will work on developing a few alternate proposals and get sketches so that dock neighbors and the community could be polled for approval.

  5. Signage at the head of the dock: Commissioner Cookson met with Dave Haley and reviewed the water trails sign location. The water trail sign will be placed at the end of the dock after the Phase II work is completed. There are a multitude of signs at the head of the dock now. Signs would be part of a head of the dock remodel.

  6. Fourth of July 2016: Commissioner Lane advised that the port begin a discussion with the community on controlling fireworks from dock property, which includes the dock and the stairs. Commissioner Lane expects this issue to be raised at the IBIC meeting in August. By starting now, the community and the port can develop common ground for controlling fireworks next year.

  7. Next meeting will be August 11, 2015 - Indianola Clubhouse 7:00 PM

 

OPEN TO PUBLIC COMMENT – Susan Hancock asked about the archives. Jerry Richards

has from the beginning to 2005 and Commissioner Henderson has from 2005 to present. Susan still needs some additional pictures for the centennial book.

COMMISSIONERS COMMENTS –

Commissioner Lane commented on the positive attitude and involvement of the community in the port repairs.

EXECUTIVE SESSION – NONE

ADJOURNMENT – Commissioner Lane moved to adjourn the meeting at 8:40 PM, Seconded by Commissioner Cookson, passed unanimously.

 

 

__________________________________

Commissioner, Jeff Henderson

 

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Commissioner, Eric Cookson

 

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Commissioner, John Lane

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Recording Secretary, Jayne Larson


In accordance with the American with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.