Meeting Minutes

January 27 2015 Minutes

INDIANOLA PORT DISTRICT

PORT COMMISSION MEETING

BOARD OF COMMISSIONERS

 

MEETING MINUTES OF THE INDIANOLA PORT DISTRICT BOARD OF PORT COMMISSIONERS, Tuesday, January 27, 2015 at 7:00 PM, INDIANOLA CLUBHOUSE 20446 INDIANOLA ROAD NE, INDIANOLA, WA 98342

Commissioners in attendance: Jeff Henderson, John Lane, Eric Cookson

Commissioner Absent: None

Port Auditor: Susan Henry

Recording Secretary: Jayne Larson

CALL TO ORDER Commissioner Henderson called the meeting to order at 7:05 PM

COMMISSIONER COMMENTS:  Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. NONE

 

CONSENT AGENDA ITEMS:

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by a Commission member or by Citizen Request.

  1. Meeting Minutes of the December 15, 2014 meeting – Commissioner Lane moved to accept the minutes as submitted, Second by Commissioner Henderson, passed unanimously.
  2. Accounting Summary Report by Port Auditor Susan Henry

  1. Port had the Washington State audit for 2012 and 2013 and passed with no issues. Cost of the audit was $334.40.

  2. Donations for the Plankholder account are tracked in the accounting report separately. To date, over $7,000.00 has been received.

  1. Payables – Warrants include the electric bill and purchase of 320 planks, totaling $2,200.27. Commissioner Lane moved to approve warrants as submitted. Seconded by Commissioner Cookson, passed unanimously.

OLD BUSINESS ITEMS

NEW BUSINESS ITEMS

  1. Comprehensive Scheme – Commissioner Cookson reported that the plan was posted for public review on the POI website and no comments were received. Commissioner Cookson presented resolution #2015-01 for the Port to adopt.

    Motion: Commissioner Cookson moved to approve Resolution 2015-01, to adopt the 2015 Comprehensive Scheme, as written. Seconded by Commissioner Lane. Passed unanimously.

  1. Fundraising – Susan Hancock reported that she held and publicized two meetings. She has found two people who are ready to work on the coffee table book about the Port history. The goal is to have the book complete in time for holiday gift giving.

  2. Phase 2 discussion

  1. Commissioner Henderson and Art Langlie met with Quigg Brothers to discuss the next phase. End of the dock is #1 priority. Quigg would remove and replace decking. Nine pilings would be used to support the end of the dock and remaining permitted pilings would be chosen from the length of the dock.

  2. Commissioner Lane has talked to Cashmere Bank about increasing the debt from the existing $252,000.00 to $484,000.00. Phase 2 would add an additional 13 years of debt obligation to the current 7 years of debt while keeping the same payment amount.

  3. Commissioner Henderson noted that the Port has two years remaining on the permit and that the assumption is that the rules for piling replacement will only become more restrictive in the future.

  4. Engineering drawings of the end of the dock will be required. Art Langlie will follow up on the drawings.

  5. Commissioner Henderson will contact Connie Reckord and Lisa Fitch to start the permit submittal process.

  6. The Port will vote on the Phase 2 financing at the next meeting.

  1. Update on deck boards by Commissioner Lane

  1. Some of the lumber is coming from Indianola trees.

  2. Volunteers will be contacted. Waivers will need to be signed by volunteers. Commissioner Lane will check about LNI.

  1. Port logo letterhead was presented by Sara Runnels and looks great. Sara will also send a digital version.

  2. Next meeting will be February 17, 2015 - Indianola Clubhouse 7:00 PM

OPEN TO PUBLIC COMMENT - NONE

COMMISSIONERS COMMENTS - NONE

EXECUTIVE SESSION – NONE

ADJOURNMENT – Commissioner Lane moved to adjourn the meeting at 8:27 PM, Second by Commissioner Cookson, passed unanimously.

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Commissioner, Jeff Henderson

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Commissioner, Eric Cookson

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Commissioner, John Lane

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Recording Secretary, Jayne Larson

In accordance with the American with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.