Meeting Minutes

April 21 2015 Meeting Minutes

INDIANOLA PORT DISTRICT

PORT COMMISSION MEETING

BOARD OF COMMISSIONERS

 

MEETING MINUTES OF THE INDIANOLA PORT DISTRICT BOARD OF PORT COMMISSIONERS, Tuesday, April 21, 2015 at 7:00 PM, INDIANOLA CLUBHOUSE 20446 INDIANOLA ROAD NE, INDIANOLA, WA 98342

Commissioners in attendance: Jeff Henderson, Eric Cookson

Commissioner Absent: John Lane

Port Auditor: Susan Henry

Recording Secretary: Jayne Larson

CALL TO ORDER Commissioner Henderson called the meeting to order at 7:07 PM

COMMISSIONER COMMENTS:  Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. NONE

 

CONSENT AGENDA ITEMS:

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by a Commission member or by Citizen Request.

  1. Meeting Minutes of the March 17, 2015 meeting – Commissioner Cookson moved to accept the minutes as submitted, Second by Commissioner Henderson, passed unanimously.
  2. Accounting Summary Report by Port Auditor Susan Henry

  1. Next payment on the General Obligation bond is due in May.

  2. Net General Fund balance after warrants are paid, is $76,465.42.

  3. Auditor Henry also noted that she will be working on the Annual Report in May. She needs to include all the 2014 resolutions and the bond.

  4. Payables - Warrants presented for approval are primarily for materials for the dock k repair project, including fasteners and wood from Smyth Mill. Net total warrants were $5,924.23.

    Commissioner Henderson moved to accept the warrants as submitted. Commissioner Cookson seconded. Passed unanimously.

OLD BUSINESS ITEMS

NEW BUSINESS ITEMS

  1. Phase II discussion – Commissioner Henderson reviewed the current status.

  1. Based on discussions with Quigg Bros. and Quantum Engineering confirmation, the number of steel pilings across the end of the dock will be reduced from 4 to 3. This reduction in bents 57 and 58 will allow for another bent to be replaced. Essentially all the end of the dock will be new steel pilings and very sturdy.

  2. The current quote for Phase II work is $250.064.35. A further quote is expected to include final changes which Commissioner Lane will take to Cashmere Valley Bank to start the Phase II bond addition. Mobilization is planned for September 7 through September 25, 2015.

  3. Connie Reckord and Lisa Fitch are finalizing the permit. A SEPA is not required for Phase II. A letter of approval from the Corps is needed.

  1. Update on deck boards- Commissioner Lane sent report that 346 boards have been replaced, with 520 more to go, almost 40% done.

    Also noted, that all kayaks have been moved from under the dock.

  2. Resolution 2015-03 Petty Cash Account Dissolution

    Commissioner Henderson moved to accept the resolution to dissolve the petty cash account because this account was no longer needed and the custodian has relinquished all funds to the Auditor.

    Seconded by Commissioner Cookson. Passed unanimously.

  3. Next meeting will be May 19, 2015 - Indianola Clubhouse 7:00 PM

OPEN TO PUBLIC COMMENT -

A question was raised about the plank donation funds. It was suggested that the Port should clarify to donors and the community that we have reached the financial goal for the actual plank replacement project. Since plank ownership is symbolic and we are going to need to replace the railings and perform other general maintenance requirements, the Commissioners and those present agreed that donors to the fund would still be considered plank owners.

COMMISSIONERS COMMENTS –

  1. Commissioner Lane will find out the cost of railings.

  2. Commissioner Henderson has plans to redo and improve the head of the dock and transition from the stair landing.

EXECUTIVE SESSION – NONE

ADJOURNMENT – Commissioner Henderson moved to adjourn the meeting at 7:53 PM, Seconded by Commissioner Cookson, passed unanimously.

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Commissioner, Jeff Henderson

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Commissioner, Eric Cookson

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Commissioner, John Lane

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Recording Secretary, Jayne Larson

In accordance with the American with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.