Indianola Port District
PORT COMMISSION MEETING
BOARD OF COMMISSIONERS
MEETING MINUTES OF THE INDIANOLA PORT DISTRICT BOARD OF PORT COMMISSIONERS, Tuesday, September 16, 2014 at 7:00 PM, INDIANOLA CLUBHOUSE 20446 INDIANOLA ROAD NE, INDIANOLA, WA 98342
Commissioners in attendance: Jeff Henderson, John Lane
Commissioner Absent: Eric Cookson
Port Auditor: Susan Henry
Recording Secretary: Jayne Larson
CALL TO ORDER 7:05 PM
COMMISSIONER COMMENTS: Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. NONE
CONSENT AGENDA ITEMS:
All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by a Commission member or by Citizen Request.
A. Meeting Minutes of the August 19, 2014 meeting – Commissioner Henderson moved to accept the minutes as submitted, Second by Commissioner Lane, passed unanimously.
B. Payables – Voucher 1709, K & L Gates for $1500.00 to cover fees for the bond issuance. Commissioner Henderson moved to approve payment to K & L Gates. Seconded by Commissioner Lane, passed unanimously.
OLD BUSINESS ITEMS – NONE
NEW BUSINESS ITEMS
A. Accounting Summary – Port Auditor, Susan Henry, reported POI account balance of $6,333.06 as of August 31, 2014. With the current warrant to be paid, the net balance will be $5,067.42. The $66,000.00 warrant paid last month to get Quigg Bros. started has been repaid to the General Port Fund on 9/2/2014 but does not show in this month’s net balance yet and will show up in next month’s report. The Port now has four financial accounts to track: General Fund, Investment Fund, Bond Fund, Dock Project Fund.
B. Piling Replacement Schedule/Swim Float Status – Commissioner Henderson reports that Quigg Brothers’ start has been delayed until September 22, 2014. Quigg Bros. still plans to use the float at the end of the dock and they will move the floats at the completion of the project.
C. Port of Indianola Fundraising Update – Susan Hancock – A meeting is planned for October 14, 2014 to discuss ideas for future fundraising for the Port. The meeting was announced in The Indianola Breeze. Some research is needed into sales tax collection and tax status for donations. Commissioner Lane will contact WPPA to find out how to set up fundraising for the Port.
D. Planning for the next phase of dock repairs – Commissioner Lane raises the issue that the Port has an opportunity to consider design improvements to the entrance to the dock during the next phase of repairs. The next phase is still in the future but it will be helpful to have some alternative suggestions to consider. The next phase will involve work at the head of the dock and therefore it would be possible to improve access or even widen the entrance area.
Connie and Terry Reckord volunteered to look into possible approaches for POI.
Bob Wilcox raised the question of improvement to sanitary facilities at the head of the dock for consideration.
The Port needs to find out where the county road ends. Commissioner Lane will contact Kitsap County.
Commissioner Lane noted that the POI budget is fully committed to Phase One of the dock repairs so the next phase will require additional and separate financing. Commissioner Henderson commented that the Indianola community has always been able to rise to the occasion of special project funding and having some alternative plans would be helpful to take to the community when asking for funding.
The question of kayak and small boat storage was raised. This issue will need to be addressed because although people have stored kayaks and small boats under the dock there is an issue with a county outfall and having any structure attached to the dock pilings is not a good idea.
E. Commissioner Lane proposed that the Port recognize the amount of time and concentrated effort that Port Auditor Susan Henry devoted to seeing the bond issuance through many iterations and offices. As this effort was substantially above and beyond the normal auditor’s routine, Commissioner Lane moved that the Port reimburse Susan Henry for nine hours at $25.00 per hour, which is a token of the time and value of her efforts. Commissioner Henderson seconded, passed unanimously.
F. Next Meeting – Tuesday, October 21, 2014 – Indianola Clubhouse 7:00 PM
OPEN TO PUBLIC COMMENT NONE
Commissioner Henderson presented the bluecard for the county permit. He will provide to Quigg Bros.
EXECUTIVE SESSION – NONE
ADJOURNMENT – Commissioner Henderson moved to adjourn the meeting at 8:05 PM, Second by Commissioner Lane, passed unanimously.
Commissioner, Jeff Henderson
Commissioner, Eric Cookson
Commissioner, John Lane
Recording Secretary, Jayne Larson
In accordance with the American with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.