INDIANOLA PORT DISTRICT
PORT COMMISSION MEETING
BOARD OF COMMISSIONERS
MEETING MINUTES OF THE INDIANOLA PORT DISTRICT BOARD OF PORT COMMISSIONERS, Tuesday, November 18, 2014 at 7:00 PM, INDIANOLA CLUBHOUSE 20446 INDIANOLA ROAD NE, INDIANOLA, WA 98342
Commissioners in attendance: John Lane, Eric Cookson
Commissioner Absent: Jeff Henderson
Port Auditor: Susan Henry
Recording Secretary: Jayne Larson
CALL TO ORDER Commissioner Cookson called the meeting to order at 7:03 PM
COMMISSIONER COMMENTS: Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. NONE
CONSENT AGENDA ITEMS:
All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by a Commission member or by Citizen Request.
- Meeting Minutes of the October 21, 2014 meeting – Commissioner Lane moved to accept the minutes as submitted, Second by Commissioner Cookson, passed unanimously.
- Payables – Vouchers 1711- 1716 include various expenses to the Port previously discussed and approved by the Commissioners, totaling $17,773.60. Voucher #1716, for $17,372.00 to Quigg Brothers is the final payment on the Dock Repair. Commissioner Cookson moved to approve Vouchers 1711 through 1716 as presented on November 18, 2014. Commissioner Lane seconded. Passed unanimously.
OLD BUSINESS ITEMS
2015 Budget – Commissioner Cookson reviewed the budget which was based on discussions from last month’s meeting. The budget uses a “worst case scenario” to allow for possible future Phase 2 Dock Repairs and a second General Obligation Bond financing as was discussed at the October POI meeting. The 2015 budget shows revenues of $58,540.00 from property taxes and expenditures of $96,614.00, resulting in a negative $37,865.00 to the Port Reserve account. The budget can be revised throughout the year as Phase 2 financing is determined.
Resolution 2014-09 Commissioner Cookson moved to accept the 2015 Budget as presented. Commissioner Lane seconded. Passed unanimously.
Resolution 2014-08 1% Levy Certification Lift. This is a Kitsap County certification requirement. The legal notice was printed and published for the week of October 31, 2014. The 1% Levy will raise an estimated $574.00 for the Port. Commissioner Cookson moved to approve the 1% Levy Certification Lift. Commissioner Lane seconded. Passed unanimously.
Comprehensive Scheme – Commissioner Cookson reported that the plan, as reviewed at the last meeting, had received no other comments or questions. The next stage toward approval will move forward and the plan will be posted for public review on the POI website. A resolution to accept the plan will be presented at the December meeting after the public review and feedback has been received.
NEW BUSINESS ITEMS
Accounting Summary – Port Auditor, Susan Henry reviewed the accounting Summary. POI Net General Fund account balance of $107,720.12 as of October 31, 2014. After current warrants are paid and debt payment, due by December 1, 2014, the Net General Fund Balance will be $70,555.29. Auditor Henry noted that this reserve covers the Port in the event that the 2015 Budget does result in a net negative.
Plank Holders Certificates and Donations to the Port
Draft version of certificates presented by Sarah Runnels was well received. Sarah incorporated an artful print of the dock into the border design.
Port Auditor Susan Henry reports that the first check has been received from the Sciandra’s. She is setting up the account to receive donations. The donations will be tracked and reported in the monthly financial summary as a separate project account.
Commissioner Lane will investigate the cost of printing and personalizing the certificates and will create the donation acknowledgement and thank you letter.
New donations will be acknowledged and published in the Indianola Breeze.
Fundraising – Susan Hancock is head of the Dock Fund Committee. Susan was absent. Another public fundraising meeting will be scheduled.
Next Meeting – Tuesday, December 16, 2014 – Indianola Clubhouse 7:00 PM
OPEN TO PUBLIC COMMENT - NONE
EXECUTIVE SESSION – NONE
ADJOURNMENT – Commissioner Lane moved to adjourn the meeting at 8:11 PM, Second by Commissioner Cookson, passed unanimously.
Commissioner, Jeff Henderson
Commissioner, Eric Cookson
Commissioner, John Lane
Recording Secretary, Jayne Larson
In accordance with the American with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility