Indianola Port District
PORT COMMISSION MEETING
BOARD OF COMMISSIONERS
MEETING MINUTES OF THE INDIANOLA PORT DISTRICT BOARD OF PORT COMMISSIONERS, Tuesday, July 17, 2014 at 7:00 PM, INDIANOLA CLUBHOUSE 20446 INDIANOLA ROAD NE, INDIANOLA, WA 98342
Commissioners in attendance: Jeff Henderson, John Lane, Eric Cookson
Port Auditor: Susan Henry
Recording Secretary: Connie Reckord
CALL TO ORDER 7:04 PM
COMMISSIONER COMMENTS: Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. NONE
CONSENT AGENDA ITEMS:
All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by a Commission member or by Citizen Request.
A. Meeting Minutes of the June 17, 2014 meeting – Commissioner Lane moved to accept the minutes as submitted, Second by Commissioner Henderson, passed unanimously.
B. Payables - NONE
OLD BUSINESS ITEMS – NONE
NEW BUSINESS ITEMS
A. Accounting Summary – Port Auditor, Susan Henry, reported POI account balance of $75,496.40
B. Permitting – Commissioner Henderson -No update from Kitsap County, permit submitted May 29, 2014. SEPA comment notice published later than anticipated by KCDCD. Commissioner Henderson to contact KCDCD for updated progress of permit.
C. Bond Funding – Commissioner Lane - Finance Committee recommended financing 100% of Quigg Brothers contract in the amount of $250,000.00. Commissioner Lane recommends that Port of Indianola borrow the entire amount necessary for the Quigg Brothers contract.
Quigg Brothers has requested an advance of $66,000.00 to cover material costs NLT August 25, 2014. Funding date of General Obligation Bond may be later than payment to Quigg. Port of Indianola has funds available to forward to Quigg Brothers and reimburse Port of Indianola account once General Obligation Bond has been funded through Kitsap County.
Commissioner Lane noted that August 19, 2014 should be the funding date for the Bond and is also the date of next scheduled Port of Indianola Commissioners meeting.
Commissioner Lane will confirm how semi-annual payments are made and report to Susan Henry – Port Auditor.
D. Port of Indianola Fundraising – Susan Hancock – A meeting will be scheduled to determine contents of a Port of Indianola Fundraising update to be published in the Sept/Oct Indianola Breeze to discuss fundraising options and objectives including deck maintenance.
Advisory Committee member Les Fitch recommended that the Port next focus on the near shore piling as those are the next highest priority. Options need to be generated and how that pile replacement will be accomplished and funded.
Commissioners Lane and Henderson stressed the need to start planning for our next maintenance effort to understand costs and to move toward fundraising.
Susan Hancock – fundraising suggestions – book of historical dock images, etc. Susan will schedule a meeting, Commissioner Henderson to provide some historical dock artifacts.
E. Kayak Storage – Commissioner Lane – Consider delaying any action on kayak storage until September or later as any maintenance to the near shore piling will affect any design considerations.
F. Portable Toilets – IBIC – Commissioner Henderson – IBIC requested that the Port sponsor one of three additional portable toilets at a rate of $85.00 per month for a three month period. Port approved reimbursement to IBIC for a 2 month period and any future request for shared community expenses be requested in advance of IBIC action. Letter and reimbursement to be submitted simultaneously. Motion to approve payment for two months at $85.00 per month (July and August 2014) for one portable toilet by Commissioner Henderson, second Commissioner Cookson, unanimously passed.
G. Survey Result for Planning Document – Commissioner Cookson – A total of 791 surveys were forwarded to Port constituents, 92 returned for a return rate of approximately 11%. Following Port of Indianola priorities were detailed in responses:
1: Piling Replacement
2: Deck and Railing Maintenance
3: Life Rings
4: Float
5: Seating
6: Lighting
7: Port Centennial Celebration (2016)
Commissioner Cookson will compile the results and submit to Port constituents via and insert in The Indianola Breeze. Perhaps a 2 sided document can also include fundraising information, status of dock repair/maintenance.
Commissioner Lane recommended that the survey updates be included in The Indianola Breeze as the cost will be less than a zip code mailing. However an Indianola Breeze submission will be not reach the entire Port District.
Commissioner Cookson suggested that survey results also be added to the Port webpage.
H. Next Meeting – Tuesday, August 19, 2014 – Indianola Clubhouse 7:00 PM
OPEN TO PUBLIC COMMENT
Where does Indianola Road end and Port of Indianola property start? Is it possible to designate one ADA parking space allocated?
Questions must be answered by Kitsap County as the road-end is designated as a Fire Lane.
Commissioner Henderson does not believe that the Port owns any property within the road-end.
During the launch of the Fireworks barge Wally Frizell expressed dismay that the barnacles, etc. that fall off the Port swim float during winter storage make a mess on the beach. Port will ensure that cleanup is accomplished in future years. Additionally the Port will acknowledge the generosity of Wally Frizell for allowing winter storage of the swim float.
Commissioner Henderson received a telephone call from a Port Advisory Committee member about a community member installing 2x4 ladder rungs on a dock piling. Commissioner Henderson contacted the community member and requested that the ladder rungs be removed immediately as this was an extreme safety hazard as well as compromising the integrity of the wood piling. Ladder rungs were removed.
Commissioner Henderson to provide copies of Corps of Engineers documents to Advisory Committee members Connie Record and Lisa Fitch. Port of Indianola must comply with notification requirements to Corps of Engineers regarding construction start within three working days.
Piling replacement schedule: Mobilization – September 7, 2014
Completion – September 21, 2014 – anticipated
Swim Float to be removed prior to construction, small community float to remain into September.
COMMISSIONERS COMMENTS
Commissioner Lane is anxious about the Kitsap County permit – Commissioner Henderson will contact County on Friday, July 20 for an update on permit status.
EXECUTIVE SESSION – NONE
ADJOURNMENT – Commissioner Lane moved to adjourn the meeting at 8:23 PM, Second by Commissioner Henderson, passed unanimously.
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Commissioner, Jeff Henderson
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Commissioner, Eric Cookson
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Commissioner, John Lane
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Recording Secretary, Connie Reckord
In accordance with the American with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility