Indianola Port District
PORT COMMISSION MEETING
BOARD OF COMMISSIONERS
MEETING MINUTES OF THE INDIANOLA PORT DISTRICT BOARD OF PORT COMMISSIONERS, Tuesday, August 19, 2014 at 7:00 PM, INDIANOLA CLUBHOUSE 20446 INDIANOLA ROAD NE, INDIANOLA, WA 98342
Commissioners in attendance: Jeff Henderson, Eric Cookson
Commissioner Absent: John Lane
Port Auditor: Susan Henry
Recording Secretary: Jayne Larson
CALL TO ORDER 7:35 PM
COMMISSIONER COMMENTS: Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. NONE
CONSENT AGENDA ITEMS:
All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by a Commission member or by Citizen Request.
A. Meeting Minutes of the July 17, 2014 meeting – Commissioner Cookson moved to accept the minutes as submitted, Second by Commissioner Henderson, passed unanimously.
B. Payables – Voucher 1707, Enduris of Washington for $3497.00 to cover the annual insurance and Voucher 1708, Quigg Brothers Inc. for $66,000.00 materials for the dock repair project starting in September. Motion to accept Commissioner Cookson, Seconded Commissioner Henderson, passed unanimously.
OLD BUSINESS ITEMS – NONE
NEW BUSINESS ITEMS
A. Accounting Summary – Port Auditor, Susan Henry, reported POI account balance of $75,585.70 as of July 31, 2014. With the large current warrants to be paid soon, the net balance will be $6,198.00. The $66,000.00 will be paid from the POI account to Quigg Brothers and will be reimbursed back to POI by the county after the bond funds are released. Commissioner Henderson will obtain documentation from Quigg for POI record keeping purposes and to facilitate reimbursement from the county.
B. Permit Progress – Commissioner Henderson –KCDCD Permit has been received.
C. Piling Replacement Schedule – Commissioner Henderson – The schedule was published in the latest Indianola Breeze. Piling replacement will start on September 7 for two weeks until September 21. The dock swim float will be left in while the work is being done. Quigg will use the swim float for access to the dock and will assist with moving the float after work is finished. Quigg will provide signage and barricade the dock during the job.
D. Bond Funding – Commissioner Henderson and Port Auditor, Susan Henry – Documents for the Limited Tax General Obligation Bond and the Bond Purchase Offer from Cashmere Valley Bank have been reviewed and finalized through K&L Gates LLP. Closing for the bond is planned for August 28, 2014 and will be managed by Kitsap County Treasurer’s office.
RESOLUTION 2014-7: Commissioner Cookson moved to accept Resolution 2014-7 for POI to issue and sell a Limited Tax General Obligation Bond of the Port for $250,000.00, for the purposes of providing funds for capital improvements to the dock’s facilities.
Seconded by Commissioner Henderson, passed unanimously.
Bond is adopted on August, 19, 2014 and documents are signed.
E. Cashmere Valley Bank Bond Contract – Commissioner Henderson and Port Auditor, Susan Henry – The contract details the terms for the bank purchase of the bond including the debt payment schedule and interest rates. There is no prepayment penalty and the payment schedule fits into the property tax schedule. Receipt of funds and payments will be handled through Kitsap County Treasurer.
Commissioner Cookson moved to accept Cashmere Valley Bank’s Bond Purchase Offer to purchase the POI Bond as stated in the letter dated August 19, 2014.
Seconded by Commissioner Henderson, passed unanimously.
F. Port of Indianola Fundraising – Susan Hancock – A meeting is tentatively planned for October 14, 2014 to generate ideas for fundraising for the Port. The meeting will be announced in The Indianola Breeze. Focus is for 2016 fundraising for the dock’s 100th anniversary and for on-going deck maintenance and repairs. Susan is looking into a book of historic and current dock images.
G. Port Constituent Survey – Commissioner Cookson – Discussion planned for next month’s meeting.
H. Next Meeting – Tuesday, September 16, 2014 – Indianola Clubhouse 7:00 PM
OPEN TO PUBLIC COMMENT NONE
COMMISSIONERS COMMENTS
Commissioner Henderson acknowledges the important and substantial time and effort invested in the Port Piling Replacement Project including the Technical Advisory Committee, especially Connie Reckord and Lisa Fitch, and the Financial Advisory Committee, especially Richard Linzer and John Lane, and many other volunteers who have made this project possible.
EXECUTIVE SESSION – NONE
ADJOURNMENT – Commissioner Cookson moved to adjourn the meeting at 8:10 PM, Second by Commissioner Henderson, passed unanimously.
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Commissioner, Jeff Henderson
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Commissioner, Eric Cookson
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Commissioner, John Lane
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Recording Secretary, Jayne Larson
In accordance with the American with Disabilities Act, if you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.