Meeting Minutes

October 1, 2013



October 1, 2013

7:00 PM

Present: Commissioner Henderson, Commissioner Cookson, Accountant/Port Auditor Jessica Olanie, Assistant to the Accountant/Port Auditor Scott Coulter and members of the general public.

Meeting called to order at 7:00 PM by Commissioner Henderson.


Consent Agenda

Commissioner Henderson motions to pass the consent agenda with the exception of the meeting minutes from September 10, 2013/ Commissioner Henderson seconds the motion.


A. Meeting Minutes- September 1o, 2013 and September 24, 2013

B. Warrants 1670 – 1673 in the amount of $3285.20

New Business

Accounting Summary

There is nothing new to report at this time.


Port of Indianola District 3 Interviews and Appointment Process

Candidates for the District 3 position are:

John Lane

Pat Hatchel

William Sibbett

The board goes into executive session at 7:17. Executive session ends at 7:25.

The board says thank you to all three applicants. Jeff Henderson made a motion to bring William Sibbett in as the new Commissioner for District 3. Eric Cookson Seconded the motion.


Advisory Committee Report

Lisa Fitch is working with Kitsap County to determine what permits the Port will be needing in the future.


Commissioner Henderson made a motion to pass resolution 2013-14 to forgo commissioner compensation. Commissioner Cookson seconded the motion.

Commissioner Cookson made a motion to pass resolution 2013-15, implementing action of the small works roster. Commissioner Sibbitt seconded the motion.

Levy Lid Lift

The advisory committee is making a flyer that will be going out with the ballot. They anticipate $16,800.00 in revenue.

Update Level III Assessment – Echelon Engineering

The assessment has been completed but there is no report at this time.


Preliminary 2014 Budget

The board and the advisory committee had a meeting on September 23, 2013 to discuss the 2014 budget. Scott Coulter reads the budget. Scott says that unless the Port gets a loan they will be in the red. A special link will be put on the website for the budget. Commissioner Henderson will mandate a special meeting to discuss the budget and all questions or concerns will be received via email.


Next Meeting – Tuesday November 12, 2013

Public Comments

Julianna asked about the website. She feels they need to be putting up more information.

Mike Hooley feels that the website is critical and $400.00 is too low.


Commissioner Comments

Commissioner Henderson says thank you to the public.

Commissioner Cookson asks if anyone had any further information on pile driving and related costs. Art found Thompson Pile Driving at $85,000 to $100,000 to replace 10 pilings and bracing. The Port could use a line of credit to replace some of the piles by December.

Port of Indianola Board Meeting Adjourned at 8:40 PM October 1, 2013.


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Commissioner Henderson Commissioner Cookson



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Commissioner Sibbett Recording Secretary, Paige Savage