Indianola Port District
PORT COMMISSION MEETING MINUTES/February 8, 2013
BOARD OF PORT COMMISSIONERS
Jeff Henderson, Chairman
Joan Wald, Commissioner
Judith Frank, Commissioner
Carol Tripp, Port Bookkeeper
Port of Indianola Meeting Minutes for February 2, 2013:
CALL TO ORDER 7:02; In Attendance: Jeff Henderson, Joan Wald, Judith Frank, Carol Tripp, Port Advisory Board members, Lee Lannoye, and Bob Summers.
OPEN MEETING TO PUBLIC COMMENTS (LIMIT 3 MINUTES)
Public Comments is the time set aside for members of the public to address the Board on items of District business other than scheduled agenda items.
Carol Tripp announced that Port of Kingston was having an auction of office equipment. The Commissioners agreed to have her represent the POI and, if possible, purchase a printer/scanner with a $25 limit on funds spent.
COMMISSIONER COMMENTS
Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items.
Comm. Frank reported on HBs-1128, 1198, 1178. Addressing relief from harassing public records requests, potential requirements for public officials to receive training in OPMA/PRA issues and requiring changes in Commissioner terms on general ballots only.
CONSENT AGENDA ITEMS
All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and place on the Regular Agenda by a Commission member or by Citizen Request.
A. Meeting minutes of January 2, 2013 approved and warrants accepted and processed.
B. Warrants-#1630-#1635=$432.10; processed and signed
C. Resolution #2013-01; approval and adoption of 2013 Six-Year Comprehensive Scheme
OLD BUSINESS ITEMS
A. PND FINAL SITE INVOICE FOLLOWUP-COMMISSIONER HENDERSON
Comm. Henderson reported that there has been no response from PND re: our certified letter to them explaining our concerns about their final site invoice. Several attempts have been made to expedite a response from them.
B. COAST AND HARBORS Proposal update -COMMISSIONER HENDERSON
After discussion, it was determined that Comm. Henderson would contact Shane Phillips of Coasts & Harbors to inform him that the Port will delay any further attention to the proposal until Mr. Miller has completed the final 25% of his pile sounding assessment. Further discussion focused on whether or not to seek other bids. This will be an ongoing discussion at future meetings.
C. JARPA/SHORELINE EXEMPTION PACKET UPDATE-COMMISSIONER FRANK
Comm. Frank reported that she attempted to contact County planner, Ellen Tietz to arrange for an intake appointment to submit the permitting packet now that the Comprehensive Scheme has been formally accepted by the POI. She also reported that the fee for submission has been raised another $150 as of 2013. Also, the administrative fee of $50 has been raised, as well. That amount is unknown at this point.
D. RECORDING SECRETARY JOB VACANCY AND DESCRIPTION UPDATE
The job vacancy is, as yet, still unfilled. There have been no responders to notices posted at the PO and Country Store and articles in the Breeze. Another notice in the Port Update article will be in the February Breeze. At this time, the recording secretary duties are being performed by the Commissioners.
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In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port to make reasonable arrangements to ensure accessibility.
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MEETING MINUTES OF THE SPECIAL MEETING OF THE INDIANOLA PORT DISTRICT BOARD OF PORT COMMISSIONERS, FRIDAY, FEBRUARY 8, 2013 AT 7:00 P.M. INDIANOLA CLUBHOUSE, 20446 INDIANOLA ROAD NE, INDIANOLA, WA 98342.
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Indianola Port District
PORT COMMISSION MEETING MINUTES
BOARD OF PORT COMMISSIONERS
Special Meeting Minutes- February 8, 2013 (continued)
Jeff Henderson, Chairman
Joan Wald, Commissioner
Judith Frank, Commissioner
Carol Tripp, Port Bookkeeper
E. COMMISSIONER COMPENSATION
Discussion among the Commissioners and members of the Advisory Board included consideration of the increase in responsibilities and demands on Commissioners’ time outside of regular meetings. Additionally, Comm. Frank remarked that, in the past, the Commissioners’ position was treated more as a volunteer position and wanted to clarify that Port Commissioners are elected Kitsap County officials required to meet professional standards in their duties which, in the current climate, requires an increased level of professionalism. Comm. Wald agreed that Commissioner compensation is not out of order and that nearly all the state Port Commissioners receive at least compensation for Port meetings. The Advisory Board recommends implementation of Commissioner Compensation. Comm. Frank recommended that compensation of $104 for one meeting only, special or regular, per month to begin January 2014 after which time all sitting commissioners will have been duly elected subsequent to the November general election. Comm. Henderson disagreed saying he didn’t agree with instituting the compensation. He said his decision had to do with tradition. Comments from Advisory Board member Lee Lannoye reiterated that the Commissioners’ responsibilities have greatly increased and the future challenges for the Port will result in these demands being present in the foreseeable future. Both he and Mr. Summers, as Advisory Board representatives, supported the compensation. Commissioner Frank will draft a resolution (2013-2) to be presented at the March Board meeting to be voted on.
NEW BUSINESS ITEMS
A. ACCOUNTING SUMMARY
Carol Tripp presented a Budget vs. Actual Revenues and Expenditures document for 2012. Budgeted expenses=$19,350; Actual expenses=$46,114.25 resulting in a variance of $26764.75. Her Accounting Summary highlighted an overall total equaling a deficit of $4,542 for 2012. The two primary Port expenditures were Repairs & Maintenance=56.4% and Outside Services/Shared Security Costs=17.55%. Discussion focused on the Port’s levy of 15 cents per $1,000 which is the lowest tax levy of all the State Ports. Recognition of the growing demand on the Port budget for engineering reports and future costs pertaining to maintenance, repair and replacement of the Dock, etc. evolved into a discussion regarding potentially raising the tax levy amount. Carol will contact Suzanne Boltz at the County Election Dept. to gather information on that process. Carol also suggested that Meghan, at the North Kitsap Herald, might help when/if it is necessary to take the Port’s case for obtaining more operating revenue to the public.
B. ADOPTION OF THE PORT OF INDIANOLA 2013 SIX-YEAR COMPREHENSIVE SCHEME
The draft had been reviewed and accepted by all three Commissioners. One typographical error was corrected. The Scheme can now be incorporated into the JARPA permitting packet to be submitted to the County Shoreline Management Dept.
OPEN TO PUBLIC COMMENT (LIMIT 3 MINUTES EACH) NONE
COMMISSIONER COMMENTS
Comm. Henderson expressly wanted to put on record the Port’s appreciation to the Port Advisory Board for its efforts in developing the Six-Year Port Comprehensive Scheme. Additionally, he specifically thanked Comm. Frank for her energies in spearheading that effort.
EXECUTIVE SESSION NONE
ADJOURNMENT 8:50 P.M.
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Indianola Port District
PORT COMMISSION MEETING MINUTES
BOARD OF PORT COMMISSIONERS
Special Meeting Minutes- February 8, 2013 (continued)
Jeff Henderson, Chairman
Joan Wald, Commissioner
Judith Frank, Commissioner
Carol Tripp, Port Bookkeeper
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Commissioner Jeff Henderson
______________________________________________
Commissioner Joan Wald
______________________________________________
Commissioner Judith Frank
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Recording Secretary
In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Port of Indianola at (360) 621-5786. Notification 48 hours before the meeting will enable the Port to make reasonable arrangements to ensure accessibility.
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