Meeting Minutes

Meeting Minutes April 2, 2013

 

Indianola Port District

PORT COMMISSION MEETING MINUTES/April 2, 2013

BOARD OF PORT COMMISSIONERS

 

Jeff Henderson, Chairman

Joan Wald, Commissioner

Judith Frank, Commissioner

Carol Tripp, Port Bookkeeper

 

CALL TO ORDER  7:01PM; In Attendance:  Jeff Henderson, Joan Wald (via cell phone), Judith Frank, Carol Tripp, Port Advisory Board members, Dave Haley, and Bob Summers.

 

OPEN MEETING TO PUBLIC COMMENTS (LIMIT 3 MINUTES) NONE

Public Comments is the time set aside for members of the public to address the Board on items of District business other than scheduled agenda items.

 

COMMISSIONER COMMENTS 

Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items.

 

Comm. Frank added report regarding IBIC/Port security meeting to the agenda.

CONSENT AGENDA ITEMS

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion.  If separate discussion is desired, that item may be removed from the Consent Agenda and place on the Regular Agenda by a Commission member or by Citizen Request.

 

A.      Meeting minutes of February 8, 2013 approved and warrants accepted and processed.

B.       Warrants-#1636--#1641=$786.78; processed and signed

C.       Resolution #2013-02; approval and adoption of Commissioner Compensation to begin January 2014; Comm. Wald and Comm. Frank voted for; Comm. Henderson voted against.

 

OLD BUSINESS ITEMS

A.      PND FINAL SITE INVOICE FOLLOWUP-COMMISSIONER HENDERSON

Comm. Henderson reported that there has been no response from PND re: our certified letter to them explaining our concerns about their final site invoice.  He stated he would again attempt to communicate by telephone with PND regarding the outstanding final site visit invoice

B.       COAST AND HARBORS –Brad Miller Update

Comm. Frank contacted Brad Miller who stated he would perform the final 25% piling assessment on the Dock 4/27 and 4/28 coinciding with low tides.  Comm. Henderson will contact Shane Phillips of Coasts & Harbors to inform him when Mr. Miller has completed the final 25% of his pile sounding assessment.  At that time Coast and Harbors will be asked to complete a proposal for what engineered repairs may be required based on the piling assessment report.

C.       JARPA/SHORELINE EXEMPTION PACKET UPDATE-COMMISSIONER FRANK

Comm. Frank reported that the county Shoreline Management Program has approved and sent a letter of exemption for the Port’s five-year maintenance program.  The county charged an additional fee of $281for 2.5 extra hours worked on the exemption packet.  They also approved a SEPA exemption and forwarded it to the state DFWL to be considered in the JARPA application for a Hydraulic Project Approval for a five-year maintenance program.  Chris Wald-Billig from the DFWL informed Comm. Frank that the packet submitted is complete and will be reviewed for approved as soon as possible.

D.      RECORDING SECRETARY JOB VACANCY AND DESCRIPTION UPDATE

The job vacancy is, as yet, still unfilled.  There have been no responders to notices posted at the PO and Country Store and articles in the Breeze.  Another notice in the Port Update article will be in the April Breeze.  At this time, the recording secretary duties are being performed by the Commissioners.

 

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In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Port of Indianola at (360) 779-8229.  Notification 48 hours before the meeting will enable the Port to make reasonable arrangements to ensure accessibility.  

  

MEETING MINUTES OF THE SPECIAL MEETING OF THE INDIANOLA PORT DISTRICT BOARD OF PORT COMMISSIONERS, FRIDAY, FEBRUARY 8, 2013 AT 7:00 P.M. INDIANOLA CLUBHOUSE, 20446 INDIANOLA ROAD NE, INDIANOLA, WA 98342.   

 

 

Indianola Port District

PORT COMMISSION MEETING MINUTES

BOARD OF PORT COMMISSIONERS

General Meeting Minutes- April 2, 2013 (continued)

                    

Jeff Henderson, Chairman

Joan Wald, Commissioner       

Judith Frank, Commissioner      

Carol Tripp, Port Bookkeeper

 

 E.    COMMISSIONER COMPENSATION

         Resolution #2013-2 was voted on by the Commissioners based on discussions held during the February 8, 2013.  The 

         Resolution was passed with Commissioners Wald and Frank voting FOR and Commissioner Henderson voting AGAINST.

         Commissioners will be compensated $104 for no more than one meeting, special or general, per month beginning in

         January 2014

 F.     PORT OF KINGSTON SCANNER AND PRINTER

         The Port of Kingston donated a printer and a scanner to the POI.  There are no connector cords.  Comm. Frank picked the

         scanner and printer up and will check on whether or not the Port of Kingston has connector cords available.

 

NEW BUSINESS ITEMS

A.      ACCOUNTING SUMMARY

Carol Tripp presented an accounting summary for January and February.  The net positive inflow of cash for the month of January 2013=$31.61.  The net positive inflow of cash for the month of February 2013=$257.84.  Account balances as of February 28, 2013 are as follows:  General Fund=$1,111.21; General Fund Investment Account=$49,118.71; TOTAL ACCOUNT BALANCES=$50,229.32.

B.       NEW SIGNS FOR THE DOCK

Comm. Henderson and Kurt Van Wyck will install two new signs at the entrance and at the end of the Dock.  Old signs will be removed to eliminate redundancy.  A discussion regarding use of marijuana (not specifically mentioned in the signs) resulted in the determination that neither alcohol nor drugs are to be present on or consumed on the Dock.

C.       ATTACHMENT REVISION FOR THE FLOAT RAMP TO THE DOCK

Comm. Henderson will communicate with Coasts and Harbors that an attachment revision for the mooring ramp will be required and will request that they submit a proposal for the work.  Comm. Frank will notify the County Development Shoreline Management Program regarding the attachment revision as a four-week project notice is required prior to work being done.

D.      INCREASE PROPOSAL FOR THE POI TAX LEVY/AMOUNT/BALLOT REQUIREMENTS

Commissioners Henderson, Wald and Frank are in agreement that the tax levy should be raised from .15 to .22 in order to help fund the commitments the POI have made to maintain the Dock and adjoining structures in a safe, viable manner and to meet its commitments in helping to provide summer security on the Dock and surrounding beach area, providing mutt mitts to mitigate environmental concerns and funding refuse receptacles near the Dock. An article in the Breeze gives notice that there will be a general POI meeting June 4th to discuss placing raising the tax levy on the ballot in the November general election.  Comm. Frank will ensure that notice of the June meeting and its main focus will be placed in the Kitsap Herald community calendar in a timely manner.   Additionally, during the meeting the POI will attempt to solicit public involvement in the committee process to develop PRO and CON positions to be placed on the ballot.

E.       SECURITY MEETING WITH IBIC

Comm. Frank reported on the POI/IBIC Security meeting held in March.  Dave Haley and IBIC Pres. Nancy Niemi were also present.  The security will begin June 15th with two weeks of 7-days, 8 hour shifts to set an impression that security will be present.  After that, the security will be reduced to 4 days a week with random days and random starting hours of 8 hour shifts.  Security will end August 6th.  The parameters for security are Enchedes Stairs to Western Ave. (the boat launch).  If a potential problem is observed near the Point past Enchede stairs from the bottom of the stairs or the end of the Dock, that area may be patrolled, too.   

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Indianola Port District

PORT COMMISSION MEETING MINUTES

BOARD OF PORT COMMISSIONERS

General Meeting Minutes- April 2, 2013 (continued)

                    

Jeff Henderson, Chairman

Joan Wald, Commissioner       

Judith Frank, Commissioner      

Carol Tripp, Port Bookkeeper


OPEN TO PUBLIC COMMENT  (LIMIT 3 MINUTES EACH) 

          Dave Haley raised the question of seeking grants.  Carol Tripp mentioned the Port of Poulsbo received a grant

          from State Parks to build their guest docks.  The Dept. of Ecology, RCO and the state marine gas tax fund

          may have grants available.  Bob Summers offered to look into the possibility of federal grants.

 

COMMISSIONER COMMENTS NONE 

 

EXECUTIVE SESSION NONE

 

ADJOURNMENT 8:10 P.M

_____________________________________________

Commissioner Jeff Henderson

______________________________________________

Commissioner Joan Wald

______________________________________________                                                         

Commissioner Judith Frank                                                                                                              

______________________________________________

Recording Secretary

            

In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Port of Indianola at (360) 621-5786.  Notification 48 hours before the meeting will enable the Port to make reasonable arrangements to ensure accessibility.  

 

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