Indianola Port District
PORT COMMISSION SPECIAL MEETING
BOARD OF COMMISSIONERS
MEETING MINUTES OF THE SPECIAL MEETING OF THE INDIANOLA PORT DISTRICT BOARD OF PORT COMMISSIONERS, TUESDAY, JUNE 17, 2013 AT 7:00 P.M. INDIANOLA CLUBHOUSE 20446 INDIANOLA ROAD NE, INDIANOLA, WA 98342
CALL TO ORDER 7:00 PM, In attendance: Jeff Henderson, Joan Wald, Judith Frank, John Lane
OPEN MEETING TO PUBLIC COMMENTS (LIMIT 3 MINUTES)
Public Comments is the time set aside for member of the public to address the Board on item of District business other than scheduled agenda items. NONE
Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items. NONE
CONSENT AGENDA ITEMS
All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by a Commission member or by Citizen Request.
Minutes of Port of Indianola Regular Meeting of June 4, 2013 – Approved
OLD BUSINESS ITEMS
A) A review of updated Indianola Dock structure assessment submitted by Coast & Harbor Engineering dated June 12, 2013. Revised submittal deleted the request for design of seasonal swim float transition.
A motion to accept the proposal from Coast & Harbor Engineering not to exceed $9,000.00 was submitted by Commissioner Wald, seconded by Commissioner Frank and unanimously passed.
B) Commissioner Henderson advised that the seasonal swim float installation would be accomplished no later than Saturday, June 22, 2013 and was dependent upon availability of necessary community volunteers and favorable tides.
NEW BUSINESS ITEMS
A) Commissioners discussed the need to assign an emergency designation regarding the expedited procurement of the engineering firm Coast & Harbor Engineering to assess the Indianola Dock structure and develop an immediate, short-term and long-term repair plan for the Indianola Dock structure to ensure its safe use and structural integrity.
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B) Commissioner discussed a letter detailing the need for the above emergency designation to be signed by the Port of Indianola Commissioners. The letter dated, June 17, 2013, was subsequently signed and will be filed accordingly.
C) Port of Indianola Resolution 2013-04 was discussed assigning an emergency designation to the above assessment and subsequently passed and signed by the Port of Indianola Commissioners.
D) Commissioner Henderson presented an invoice from Bill Henry construction in the amount of $1,571.38 for repairs (labor and material) to the seasonal swim float. These repairs were necessary to correct initial design errors that resulted in the swim float not maintaining a level posture. Corrections to the initial design were submitted to the Port of Indianola by the original design firm, PND Engineering, the repairs were made according the design modification submitted by PND.
OPEN TO PUBLIC COMMENT (LIMIT 3 MINUTES EACH) NONE
COMMISSIONERS COMMENTS – NONE
EXECUTIVE SESSION – NONE
ADJOURNMENT – 7:45 PM
Commissioner, Jeff Henderson
Commissioner, Joan Wald
Commissioner, Judith Frank
In accordance with the Americans with Disabilities Act. If you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.
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