Indianola Port District
PORT COMMISSION SPECIAL MEETING
BOARD OF COMMISSIONERS
MEETING MINUTES OF THE SPECIAL PORT COMMISSION MEETING OF THE INDIANOLA PORT DISTRICT BOARD OF COMMISSIONER TUESDAY, AUGUST 13, 2013 AT 7:00P.M. INDIANOLA CLUBHOUSE 20446 INDIANOLA ROAD NE, INDIANOLA, WA 98342
Commissioner Jeff Henderson, Commissioner Joan Wald, Recording Secretary Paige Savage and members of the general public.
COMMISSIONER HENDERSON CALLED MEETING TO ORDER AT 7:05 P.M.
The board is actively seeking applicants for the District 2 commissioner. All applications must be turned in by August 28, 2013.
Enduris Letter of August 12, 2013
Barb Renner reads an email from Mark (Port of Indianola insurance agent) that was sent to help clarify their position. Enduris asks to be left out of any resolution, in the future, without permission from the Enduris first.
Resolution 2013-10 - Dock Signage
Commissioner Wald reads the resolution aloud.
Commissioner Henderson points out that the resolution mentions Enduris and asks if they were notified and had approved the statement.
Commissioner Wald said that Enduris was not notified of their part in the resolution and suggests that the resolution wait to be signed until the September 3rd meeting, after approval from Enduris is clarified.
A member of the public asks, where in the letter from Enduris does it say to use “No Trespassing” signs rather than “Use At Your Own Risk”? The board confirms that the letter does not specify “No Trespassing”. The public suggests asking Enduris what the signs should say when getting approval on the resolution.
Advisory Committee Appointments
The board openly asks that if anyone at the meeting is interested in being a part of the committee, they come forward. The only restriction would be that the applicant be a taxpayer. Sixteen volunteers came forward and, including the two existing members, that leaves the advisory committee at eighteen members.
Existing Suspension of Use of Indianola Dock
Commissioner Henderson read a report he put together on the timeline of the suspension. There are a number of tides that would be suitable for their site visits. Number one being the upper portion of the pilings and number two being the lower portion of the pilings. The site visit reports will be forwarded to CHE and CHE will give the board their recommendation.
Community Volunteer Committee
A member of the public was appointed to put together a volunteer committee to clean the pilings prior to the level three assessment.
Dave Haley wanted to clarify that everything he has said at the Port of Indianola meetings is not a direct reflection on the IBIC and that this has been a misconception. At the meetings he speaks for himself.
Julianna Pickroll thinks that it was a mistake to close the down the dock. Failure of the decking, which could happen from numerous people causing the deck to sway, could be remedied with cross bracing. Wave action, caused by storms, is really the most critical problem. Again, she says, this could be remedied, short term, with cross bracing and straps. None of these remedies include people not walking on the pier.
John Lane put forth the idea, again, that the community does monitoring for the dock.
Lisa Fitch conducts a visual demonstration of the piers vertical load capacity. If the dock can hold 45lbs per square foot, the average man being 200lbs, then in an 6’X6’ section, the dock can hold eight men. She asks eight men, from the public, to come to the front and stand in a 6’X6’ section and jump. She then communicated to the board that she feels they should get a second engineering opinion and that, within the now extended Advisory Committee, there are people appointed to help interpret the engineering reports and information.
Bill Sibbit explains that structures sway. Engineers design them to do so to cancel out for natural occurrences; wind, etc. His understanding is that the engineers never said the dock was in immanent failure.
Patti Klinkert puts forth the idea, again, that the board and engineers come up with a safe number of people to be on the dock at one time and that this number is monitored for day-to-day use.
Dick Hale mentions that the pounds per square foot, the number that the engineers came up with, was focusing solely on the parts of the pilings that were faulty; where the pieces were not sized correctly and where there is no cross bracing. He also points out that just one person can sway the pier.
A member of the public points out that this special meeting was scheduled to discuss Commissioner Joan Wald’s opinion and decision on Commissioner Jeff Henderson’s proposal that was read at the August 7, 2013 meeting. The proposal was an outlined plan that he had put together to potentially open the dock for day-to-day use. Commissioner Joan Wald states that she was unaware this was what the meeting was called to order for. It was requested that the Recording Secretary, Paige Savage, read the minutes from the August 7, 2013 meeting. Paige read that Emily Reckord requested there be a special meeting scheduled, after Commissioner Wald has time to consider Commissioner Henderson’s resolution, and that a decision be made. The meeting was scheduled for August 13, 2013. Commissioner Wald is still not ready to make a decision.
No executive session
Commissioner Henderson adjourns the meeting of August 13, 2013 at 8:35 P.M.
Attached: Resolution 2013-10 - Dock Signage
Email from Enduris
Commissioner Jeff Henderson’s maintenance timeline
Commissioner, Jeff Henderson Commissioner, Eric Cookson
Recording Secretary, Paige Savage