Indianola Port District
PORT COMMISSION MEETING
BOARD OF COMMISSIONERS
MEETING MINUTES OF THE INDIANOLA PORT DISTRICT BOARD OF PORT COMMISSIONERS, Tuesday, November 12, 2013 at 7:00 PM, INDIANOLA CLUBHOUSE 20446 INDIANOLA ROAD NE, INDIANOLA, WA 98342
CALL TO ORDER 7:01PM, In attendance: Jeff Henderson, Eric Cookson, Bill Sibbett
OPEN MEETING TO PUBLIC COMMENTS (LIMIT 3 MINUTES)
Public Comments is the time set aside for members of the public to address the Board on items of District business other than scheduled agenda items. NONE
Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items.
Commissioner Henderson congratulated commissioner-elects Cookson and Lane and thanked candidates Hatchel and Smith, for their participation in the recent election, and thanked the Indianola community for their support of the tax levy lift.
Next Port Commission Meeting is Tuesday, December 3, 2013
CONSENT AGENDA ITEMS:
All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by a Commission member or by Citizen Request.
A. Meeting Minutes of the September 11, 2013 and the October 1, 2013 meetings – Approved
B. Vouchers #1674 – 1681 for services and merchandise totaling $20,342.80 – Approved
OLD BUSINESS ITEMS - NONE
NEW BUSINESS ITEMS
A. Accounting Summary was provided by Port of Indianola Auditor. Total account balances as of October 31, 2013: $73,716.46
B. Resolution 2013-16 – Advisory Committee Meeting Rules was read. A motion to accept the resolution was made by Commissioner Henderson, seconded by Commissioner Cookson, and unanimously passed.
C. Advisory Committee Reports
Lisa Fitch reporting for the Technical Advisory Committee summarized the outcome of a meeting with Kitsap County staff regarding permitting for work on the dock. The permitting process will follow in three phases:
1. First, and immediate, being short term repairs to problems already identified by engineers and inspectors. This work includes shims, strapping and cross bracing. This work would be performed by volunteers. All materials will be replaced “in kind” – not adding anything new
2. Second and third phase permitting will require further engineering.
A motion for Lisa Fitch and Connie Record of the Technical Advisory Committee to proceed with the County to obtain the permits for the immediate repairs was submitted by Commissioner Henderson, seconded by Commissioner Sibbett and unanimously passed.
Richard Linzer reporting for the Financial Advisory Committee, presented that the Port of Indianola could establish a revolving line of credit to manage future cash flow requirements. Members of the Committee met recently with Liberty Bay Bank to provide
a $100,000.00 line of credit.
D. 2014 Budget was reviewed. The proposed 2014 budget is $100,000.00. Budget includes repair and maintenance, including engineering. Permit fees were discussed and it was decided that they would be broken out as a separate line item in order to provide better tracking. MSRC fee, $150.00, was added.
E. Budget Resolutions
A motion was submitted by Commissioner Henderson to accept the proposed Budget Resolution 2013-17, seconded by Commissioner Cookson and unanimously approved.
OPEN TO PUBLIC COMMENT (LIMIT 3 MINUTES EACH)
A. The Port of Indianola needs an effective website. With the increased activity of the Advisory Committees and the need to keep the community informed of the activities and opportunities for involvement, the functionality of the current website needs to be evaluated. Key functions for the Port website are announcing meetings, keeping records and minutes, and providing a calendar of events. A group from the Advisory Committee will meet with the current web provider and will review and discuss this issue at the next meeting.
B. It was noted that the dock was quite slippery recently and the suggestion that a cautionary sign “slippery when wet” might be good to install at the dock. Commissioner Henderson will investigate this issue.
C. Additional safety equipment may be required for volunteers performing the repair work on the dock. The Technical Advisory Committee will review requirements and advise.
D. A suggestion was made that if any bents are replaced in the course repairs, it may be beneficial to consider increasing their height by an additional foot to better enable the dock to handle higher water events.
COMMISSIONERS COMMENTS – NONE
EXECUTIVE SESSION – NONE
ADJOURNMENT – 8:16PM
Commissioner, Jeff Henderson
Commissioner, Eric Cookson
Commissioner, Bill Sibbett
In accordance with the American with Disabilities Act. If you need special assistance to participate in this meeting please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port of Indianola to make reasonable arrangements to ensure accessibility.