Port Of Indianola

CALL TO ORDER 7:05; In Attendance: Jeff Henderson, Joan Wald, Judith Frank, Carol Tripp, Lee Lannoye, Dave Haley, Bob Summers, Steve Linger

OPEN MEETING TO PUBLIC COMMENTS (LIMIT 3 MINUTES)

Public Comments is the time set aside for members of the public to address the Board on items of District business other than scheduled agenda items. NONE

COMMISSIONER COMMENTS

Commissioner Comments is the time for Board members to present verbal reports and suggest future agenda items.

Comm. Frank will submit, by January 14^th, a legal public notice for discussion of Comprehensive Scheme and minor amendment to the mission statement during the regular February 5^th meeting. Carol Tripp will send proper verbiage to Comm. Frank for the Recording Secretary opening notice.

CONSENT AGENDA ITEMS

All matters listed within the Consent Agenda have been distributed to each member of the Commission for reading and study, are considered to be routine and will be enacted by one motion of the Commission with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and place on the Regular Agenda by a Commission member or by Citizen Request.

A. Meeting minutes of November 6, 2012 approved and warrants accepted and processed.

B. Warrants-#1620-1624+ $866.5; processed and signed

C. Resolutions (none)

OLD BUSINESS ITEMS

A. PND FINAL SITE INVOICE FOLLOWUP-COMMISSIONER HENDERSON

Comm. Henderson spoke with a PND representative (John Olsen) who states he is still waiting for a response from those who have the authority to a make decision regarding amending the final site invoice as has been requested by the POI. Comm. Henderson will draft and send a certified letter stating the POI’s efforts to resolve this issue.

B. COAST AND HARBORS-SHANE PHILLIPS MEETING WITH POI UPDATE-COMMISSIONER HENDERSON

Comm. Henderson reported that Mr. Phillips will have a proposal prepared for the Commission’s review prior to the January 3 Special meeting.

C. JARPA/SHORELINE EXEMPTION PACKET UPDATE-COMMISSIONER FRANK

An accepted official POI Comprehensive Scheme is a required component in the JARPA/Shoreline exemption packet for the 5-year maintenance permit. Comm. Frank will be meeting in January with Dave Haley and Bob Summers to finalize the JARPA permit and SEPA and Shoreline Exemption checklists prior to formal acceptance of the Comp. Scheme. Once the packet is completed an appointment with the County will be scheduled for the final packet submission.

D. RECORDING SECRETARY JOB VACANCY AND DESCRIPTION UPDATE

The job vacancy and description update was accepted by the Commissioners. Carol Tripp will send an example of appropriate legal verbiage to Comm. Frank for post the job vacancy.

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In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Port of Indianola at (360) 779-8229. Notification 48 hours before the meeting will enable the Port to make reasonable arrangements to ensure accessibility.

MEETING MINUTES OF THE SPECIAL MEETING OF THE INDIANOLA PORT DISTRICT BOARD OF PORT COMMISSIONERS, TUESDAY, DECEMBER 18, 2012 AT 7:00 P.M. INDIANOLA CLUBHOUSE, 20446 INDIANOLA ROAD NE, INDIANOLA, WA 98342.

Indianola Port District PORT COMMISSION MEETING MINUTES BOARD OF PORT COMMISSIONERS Special Meeting Minutes- December 18, 2012 Jeff Henderson, Chairman Joan Wald, Commissioner Judith Frank, Commissioner Carol Tripp, Port Bookkeeper