Indianola Port District
PORT COMMISSION AGENDA
BOARD OF PORT COMMISSIONERS
Jeff Henderson: Chairman
Judith Frank: Commissioner
Joan Wald: Commissioner
Beverly Ford: Recording Secretary
AGENDA OF THE REGULAR MEETING OF THE INDIANOLA PORT DISTRICT BOARD OF PORT COMMISSIONERS, AUGUST 6TH, AT 7:00 P.M. INDIANOLA CLUBHOUSE, INDIANOLA AVE, INDIANOLA,WA. 98342
CALL TO ORDER 7:00 PM
Judith Frank
Joan Wald
Jeff Henderson:Absent
Carol Tripp Accountant
Beverly Ford:Recording Secretary
COMMISSIONER COMMENTS
None
PUBLIC COMMENTS:
Greg Trueb; interested in joining Port process with increased awareness.
Lee Lannoye
CONSENT AGENDA ITEMS
Approve meeting minutes of Port of Indianola meeting July 3rd, 2012
Recommended Action: Motion by Commissioner Frank
Approve by motion of the Board of Port Commissioners to adopt minutes
2nd & passed by Commissioner Wald
Warrants:
Recommended Action: Motion by Commissioner Frank
Approve by motion of the Board of Port Commissioners to approve warrants
2nd & passed by Commissioner Wald
OLD BUSINESS ITEMS
A: Old dock signs: Vandalized sign to be joined with new sign at end of dock with larger size & clearer regulations.
Motion made by Commissioner Wald to accept signage as worded. 2nd & passed by Commissioner Frank
B: Paperwork: Records, correspondence, newspaper articles excess to be purged, with consideration of historical fact. Discussion of compiling documents in digital records and installing a records retention policy.
NEW BUSINESS ITEMS
Preliminary budget for POI was discussed. The preliminary budget must be presented to the Board of Commissioners on or before September 15th
Question of levy of 1% increase in 2013 budget was discussed with Carol Tripp, Auditor. Also discussed was how to plan & set up the 2013 budget.
Comprehensive 6 year plan to replace pilings on pier, discussion revolving around State & Federal grants for Capitol improvements. Due to environmental facts POI would qualified to receive grants.
It is proposed that POI will compile a pilings inspection by October 15th. Cost estimate would run around $500.00. This should be factored into the 2013 budget.
Compensation for Recording Secretary to be discussed, POI Board adjourned to EXECUTIVE SESSION @ 8pm to discuss personnel issues.
Regular meeting resumed @ 8:10. Recording Secretary duties; attending meetings, recording minutes, keeping meeting minutes in minutes book & posting to POI website. Motion made by Commissioner Wald to have Beverly Ford be paid $40 a meeting for POI meetings. Commissioner Frank 2nd, Motion was passed.
Date was set for Advisory Committee, August 27th @ 7PM.
Carol Tripp presented Accounting summary;please see attached forms.
Discussion about Commissioners signing warrants, invoices & timing conflicts.The board instructed Carol to draft a policy for invoice payments to be present at next POI meeting. Motion made by Commissioner Frank to move physical location of POI checkbook to Carol Trip; Auditor. 2nd & passed by Commissioner Wald.
OPEN TO PUBLIC COMMENT (LIMIT 3 MINUTES EACH)
Comments about warrants, expenses, etc.
COMMISSIONER COMMENT
None
REQUEST FOR FUTURE AGENDA ITEMS
Commissioner Frank will be researching a navigational light at end of pier that would be solar powered. Replacing bent sign at beginning of pier when float is removed at end of summer. Discussion to provide dry storage for float at end of summer. Discussion for enforcing 30 minute moorage sign.